The Aged Debtors feature, the first phase of a new account charges and payments system, allows users to generate reports on outstanding account debts categorized by industry-standard aging brackets:
Currently Owing
30 Days Owing
60 Days Owing
90+ Days Owing
This feature introduces a new "Aged Debtors" reporting view within the Account List and a new tab in the account maintenance window. Both provide a summary of outstanding balances based on the age of each charge.
What are Aged Debtors?
Overview
The Aged Debtors feature, the first phase of a new account charges and payments system, allows users to generate reports on outstanding account debts categorized by industry-standard aging brackets:
Currently Owing
30 Days Owing
60 Days Owing
90+ Days Owing
This feature introduces a new "Aged Debtors" reporting view within the Account List and a new tab in the account maintenance window. Both provide a summary of outstanding balances based on the age of each charge.
Specifications
Version: 4.7.4.3
Released: 28th January 2025
Applies to: Backoffice
Key Features & Capabilities
Global enablement of the aged debtor's functionality
Transaction age-based charge reporting
The new account statement PDF section summarises outstanding amounts categorised by age brackets.
Walkthrough
Configuration
How to enable Aged Debtors
Open Backoffice & login with an approved user
Navigate to ‘System Setup’ → ‘Global Settings’
Select the ‘Flags’ tab
Within the ‘Flags’ section, check ‘Aged Debtors’ to enable the functionality.
The operator requires the ‘Maintain Global Settings’ permission to be enabled within the General → System Setup operator permissions.
Enabling this feature initiates a system-wide recalculation of all outstanding account balances. Depending on the number of accounts and the frequency of charge and payment transactions, this may cause a brief delay in aged debtor reporting.
Aged Debtors Reporting Options
Accounts List
With ‘Aged Debtors’ enabled in the ‘Global Settings’, a new reporting view becomes available within the ‘Account List’ in Backoffice.
The new view includes the following fields:
Current Owing
30 Days Owing
60 Days Owing
90+ Days Owing
Accounts Maintenance Window
Enabling "Aged Debtors" in Global Settings activates a new "Aged Debtors" tab within the Backoffice Account Maintenance window.
This tab displays the following:
Current Owing
30 Days Owing
60 Days Owing
90+ Days Owing
The operator requires the ‘View Accounts’ permission to be enabled within the Maintenance → Accounts & Memberships operator permissions.
Accounts Statement - Generated PDF
The generated Account Statement now includes a detailed breakdown of charges, categorized according to industry-standard aging brackets.