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5 | BidFood Integration - Send Purchase Order

This article covers a step-by-step guide to send Purchase Orders from Bepoz to B

This article covers a step-by-step guide to send Purchase Orders from Bepoz to BidFood

Prerequisites 

  • To access and edit Purchase Order Settings, the applicable Operator Privileges will need to be enabled:
    • Operator Maintenance 'Stock Control' Tab
      • Purchasing and Receiving: "Create / Edit Purchase Orders" Flags
      • Purchasing and Receiving: "Post Purchase Orders" Flags

Step-by-Step Guide

  • After creating a Supplier Comms Link in BackOffice and updated PriceBook, you can now Send the Purchase Order from Bepoz to BidFood
  • Follow and complete the below steps:
    1. Navigate through Stock Control in the side menu panel and select Purchase & Receiving options
    2. Select 'New Purchase Order' button 
    3. Select the supplier, and then a window will display to select the type of Purchase Order for you to create
    4. Select Blank PO button


  • New Purchase Order window is opened which displays the PO number and the supplier name
  • Select the Venue, Store that will be purchasing the order
  • Add the products by clicking on Add New Item  button on the top menu
  • Enter the amount in the Req. Units column that you wish to purchase
    • Any items with Req. Units of zero will not be placed on the PO
  • Once finished, click Post Purchase Order and select Yes to Send the P.O to BidFood
  • In the Purchase Order List window, it will display all the PO from the supplier and Status should display as PO_PostedandSent
  • The exported Purchase Order file is located in this location C:\Bepoz\Data\Bidfood\Archive folder

Quick Links & Additional Resources

  • BidFood Integration - Supplier Comms Setup Guide