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15 | Creating KeyLists

This article covers a step-by-step guide to creating KeyLists in BackOffice. KeyLists are created within BackOffice to Group together different Products that do not necessarily have any common features.

This article covers a step-by-step guide to creating KeyLists in BackOffice.

KeyLists are created within BackOffice to Group together different  Products  that do not necessarily have any common features.

A KeyList can be used in a number of ways, some of which may include: Grouping together a select assortment of Products within a Product Group; Grouping together the same Sizes of Products to display together; Grouping together menu items which are featured together such as Daily Specials or Seasonal Favorites; Grouping together any Products that are not grouped together within the BackOffice Product List.

Prerequisites 

  • To access KeyMap features, the applicable Operator Privileges will need to be enabled 
    • Operator Maintenance 'Maintenance' Tab
      • Products: "Maintain Keymap Settings" Flag

Creating a KeyList

  • To Create a Keylist, log into the BackOffice and follow the steps:
    1. From the Maintenance menu, select  Product KeyMaps
    2. Click on the View/Edit KeyLists button in the Header Section



    • This will open a new window titled KeyList Names
    • Click the Add A New KeyList button in the Header Section



    • A prompt will appear asking to Enter the Name of the KeyList 


    • Enter the KeyList Name, and Click on the OK button
    • A new window will open titled KeyList Item List which will display a list of all the Products added to the KeyList


    • To get started, click the Add Another Product button in the Header Section
    • A Product List window will now open allowing for selecting the desired Product

     

    • Navigate through the Product List and select the Product to Add to the KeyList either by double-clicking on the Product or by highlighting the Product and clicking the Select Product button in the Header Section
    • If the selected Product has multiple Sizes, a prompt will appear to select the size:


    • Select the size either by double-clicking on the Size or highlighting the Size and clicking the Select Size button in the Header Section
    • If no size is selected; i.e., "Select Size" is chosen, SmartPOS will prompt Operators to select a Size when the Product is being sold from the Till
    • Repeat these steps to Add all of the Products and their required Sizes to the KeyList
    • When finished, click on the Exit KeyList button which will Save the updated KeyList