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5 | Global Settings "Flags" Tab

This article covers an overview of the Global Settings "Flags" Tab and the relevant configurations that can be made in BackOffice.

This article covers an overview of the Global Settings "Flags" Tab and the relevant configurations that can be made in BackOffice.

Prerequisites 
  • To access Global Settings, the applicable Operator Privileges   will need to be enabled 
    • System Setup: "Access Venue, Stores & Tills" Flag 
    • System Setup: "Maintain Global Settings" Flag
    • Operator Maintenance 'General' Tab

Flags

 

Flag

Description

Visual/s (if applicable)
Use Till Certificates
  • Enabling this flag will enhance SmartPOS Workstation Security by forcing each till to confirm that it has the same certificates as the Server
    • This is useful in wireless environments where unauthorized Tills may be a problem
  
Skip First Do4Safet
  • This flag controls whether or not to ask for the DO4SAFET password when a SmartPOS Workstation is not connected to SmartController
  • If this flag is disabled then when a SmartPOS Workstation becomes disconnected from SmartController, this Access Code must be entered prior to Exiting SmartPOS

 

 
Prompt to Redeem Account Vouchers
  • If this flag is enabled then when a Product is sold to an Account that has a Voucher attached which can be applied to the Product, a prompt will appear on the SmartPOS Workstation screen notifying the Operator and asking to redeem the Voucher

 

 
Use Dispense for Stock on Hand
  • If using the Dispensing Link, enabling this flag will cause the Stock for Flow Products to be deducted as it is Dispensed rather than when it is Sold
  
Report Dispense Cost of Sales
  • If using the Dispensing Link, enabling this flag will cause the Period Summary and the Till Balance Reports to report the Dispense Cost of Sales for Flow Products rather than the Cost of Till Sales
  
Split EFTPOS to Credit Cards
  • When this flag is enabled then Transactions which are Tendered to EFTPOS will automatically be split into their respective Credit Card Type in Reporting
    • For example, when an Operator uses the EFTPOS payment type, but a Visa Credit Card is swiped and approved, the payment amount will be added to the Visa line in Till Balance and to the Visa column in Till Summaries - rather than being included in the EFTPOS totals in these Reports
  • If this flag is left disabled, EFTPOS Transactions will Report as EFTPOS
  
EFTPOS Theoretical as Actual
  • When this flag is enabled, then when the "Enter Media Counts" Till Function button is pressed at SmartPOS, the Operator will be presented with a screen showing all Card Payments & Details
  • There are two (2) buttons for the operator to choose: Confirm and Cancel
  • If the Operator presses the "Confirm" button, the Theoretical Counts for EFTPOS will be entered into the Counted automatically and the standard Media Counts Entry process will continue
  • If the Operator presses the "Cancel" button, the Counted will not be affected and the standard process will continue for Media Counts Entry
  • If the Global flag "Split EFTPOS to Credit Cards" is also enabled, the Theoretical Counts for each credit card type will be entered automatically into the Actual once the Confirm button has been pressed; this will also bypass the numeric entries for the other card types
  • The Store-level flag "Force EFTPOS Tip Count Entry" must be disabled
  
Stop Key Logging at Tills
  • When this flag is enabled, SmartPOS Workstation Key Logging will cease
  • If this flag is disabled then KeyLogs will be recorded and can be accessed in BackOffice via Other Reports > Till KeyLogs

 

 
Server BackOffice License Allocated
  • By default, the BackOffice Workstation is allocated a license and any other Workstations share the remaining licenses
  • This is useful when Auto Email Reports are in use
  • Disable this flag for all Workstations to share licenses
  
Partial Stocktakes by Default
  • Normally the default for a Stocktake is a Full Stocktake
  • Enable this flag to change the default to a Partial Stocktake
  
Re-Issue a Partial Used Voucher
  • If this flag is enabled then when a partial amount is used for Vouchers which carry a balance - such as Gift Certificates, Credit Notes, and Discount Amount Voucher types - a new docket with the new balance will be issued
  
Tables Open directly into Splits
  • With this flag enabled - after a Table has been Split & subsequently Saved in SmartPOS - when the Table is re-opened the Split Table screen will display as opposed to the Base Table screen

 

 
Hide Reseller info on Till Logon screen
  • If this flag is enabled then on all SmartPOS Workstations throughout the Organization, the Bepoz Reseller information will not be displayed on the login screen
    • This will override the Venue Maintenance 'Reseller' setting
  • If the flag is disabled then the Reseller information will be displayed on SmartPOS Workstation login screens as configured in Venue Maintenance

 

 
No Accounts in Local Database
  • If this flag is enabled then when creating a Local Database for Offline Workstations, the Database will not include Account Data
  
Venue ProdStores Only in Local Database
  • If this flag is enabled then Local Databases' ProdStore information will be limited to only the Local Venues' ProdStores and not the ProdStores of other Venues in the Organization
  
No Cash Totals in Till Balance
  • If this flag is left as disabled then Cash will be included with the other Payment Totals in the Payment Details on Till Balance Reports
  • If this flag is enabled then Cash Payment Details will be excluded in Till Balance Reports

 

    

 
Do not Refresh Product List on Edit
  • If this flag is left disabled then when Products in the database are Edited and Saved, the Product List will be Redrawn, i.e., Refresh
    • If the Product List contains hundreds or thousands of Products, the Refresh may take a few seconds
  • If this flag is enabled then when Products in the database are Edited and Saved, the Product List will not Refresh

 

 
Do not Refresh Account List on Edit
  • If this flag is left disabled then when Accounts in the database are Edited and Saved, the Account List will be Redrawn, i.e., Refresh
    • If the Account List contains hundreds or thousands of Accounts, the Refresh may take a few seconds
  • If this flag is enabled then when Accounts in the database are Edited and Saved, the Account List will not Refresh

 

 
Do not Refresh Operator List on Edit
  • If this flag is left disabled then when Operators in the database are Edited and Saved, the Operator List will be Redrawn, i.e., Refresh
    • If the Operator List contains hundreds or thousands of Operators, the Refresh may take a few seconds
  • If this flag is enabled then when Operator Records in the database are Edited and Saved, the Operator List will not Refresh

 

 
Disable Venue IP Validation
  • If this flag is enabled, a venue can connect to the HO server when its IP address does not match the address configured in the venue record.
  • If this flag is disabled, the venue IP address must match to connect to the HO server.
  
Aged Debtors
v4.7.4.3+
  • If this flag is disabled (default), the aged debtors' functionality will not be available in Backoffice.
  • If this flag is enabled, the aged debtors' functionality will be available in Backoffice, allowing venues to report their account debts based on industry-standard aging brackets (currently owing, 30 days, 60 days, 90+ days)
    • The aged debtors' tab will become active within the Accounts Maintenance window
    • An aged debtors report view will be available within the Accounts List

 

 

Nett Total Make-Up and Tax Calculation

 

  • These flags determine how the Nett Total that is Reported is composed and how Tax is Calculated
  • Choose to include Service Charge or not, Deduct Order Discounts or not and Add Inclusive Taxes or not, by enabling or disabling the corresponding flags
  • Optionally add each Item Discount back into the Nett Total
  • These flags should only be configured once at an installation stage & by a qualified/trained Bepoz Operator
  • Data can NOT be changed retrospectively, therefore changing these flags on a live system may result in an imbalance within Reporting
  • By Default, Item Discounts are NOT added and Order Discounts are Added to Nett Total

 

Configuration Option

Description
Include Service Charge
  • If this flag is enabled then Service Charges added via SmartPOS Workstations will be included in the Nett Total
Deduct Order Disc Total (1 through 4)
  • When these flags are enabled then the corresponding Order Discount (specific function) will be deducted from the Nett Total
Include Inclusive Taxes
  • If this flag is enabled then Inclusive Taxes are added to the Nett Total
  • This is how the System was hard-coded in previous versions
Include Handling Fee
  • This flag allows for adding Tax onto Handling Fees in order to pay the correct amount of Tax applicable
    • NB: This only applies to certain countries & regions
  • When this flag is enabled, the Product will be used to calculate totals for Reporting which will affect the Nett Total and the Tax totals
  • This will ensure that all Sales Reports balance since Handling Fee will be included in the Nett Total
    • When a Handling Fee is included in the Nett Total, it will sit above the Nett Total in the Till Balance
  • It will also be included in the Product Summaries as it will pro-rata the Handling Fee across the line items of the Transaction
Item Discount Add to Nett Total (Table)
  • When an Add to Nett Total flag is enabled for an Item Discount Totalizer then that Totalizer will be added to the Nett Total

 

 

Purchasing Options

 

 

 

 

Flag

Description

Visual/s (if applicable)
Use Requisitions
  • When this flag is enabled Requisitions functions will be available via the Stock Control menu in BackOffice, however, Replenishments will not be available
  • If this flag is disabled Replenishments will be available via the Stock Control menu

 

 
Auto Send Generated POs
  • Enabling this flag will allow the Requisitions process to automatically send any POs created during processing

 
Auto Accept Generated Requisitions
  • Enabling this flag will allow any Ingredient Requisitions created during processing to be automatically accepted and included in the next stage of PO generation
  
Use PO Supplementary Ref Num
  • If this flag is enabled then the Supplementary Reference Number ID is displayed on the PO Receipt and is mandatory

 

 
Transfer Losses in Send Store
  • By default when a Transfer has a Loss item where the item is Sent but not Received, the full Quantity is transferred and then it will create a Stock Loss in the receiving store
  • Enabling this flag will only Transfer the Received Quantity and will perform a Stock Loss in the Sending Store
  
Auto Requisitions from Transfers
  • The default behavior is to auto-generate ingredients' Requisitions, however, with this flag enabled, Requisitions will be created by selecting Pending Transfers
  
Auto Cancel PO Back Orders On Receipt
  • When this flag is enabled, POs will not Partially Receive if items are shorted, instead, the shorted amounts will simply be Canceled automatically
  
Use PO Supplier Ratings
  • When enabled, the Supplier Rating field will show on PO Receipts

 

 
Use Manufacturing
  • When this flag is enabled, Manufacturing will be available via the Stock Control menu in BackOffice and via the Manufacture function button in SmartPOS

 

 

Clocking Options

 

 

Flag

Description

Visual/s (if applicable)
Clocking: On
  • When this flag is enabled, SmartPOS Workstations in the Organization will allow Clock Ons and Clock Offs for Operators via the Clocking function on SmartPOS login screens
  • This may be internal labor Costings or may be exported to another package

    

 
Bepoz Calculate Labour Costs
  • When this flag is enabled Bepoz will calculate Labor Costs based on Operators' Hours Worked and the Operators Base Labour Cost
  • Leave this flag disabled if Labor Costs are retrieved from a Clocking Interface
  
Print Clocking Summary at Till
  • If this flag is enabled Operators will have the ability to Print out a Summary of their Hours worked via SmartPOS Workstations

 

 
Print Hours Only
  • When this flag is enabled then when Operators Print a Summary via SmartPOS the Summary will only include the hours worked
  
Print Op Balance at Clock Out
  • When this flag is enabled, Operator Balance Reports will automatically be printed when Clocking Out
  
Use Operator Clocking Summary
  • When this flag is enabled, a Report called "Operator Clocking Summaries" will be available under the Sales Report menu
    • This report includes Operator Summary data such as NettTotal, Cash Sales, and Card Sales based on a Clock In ID which may span multiple Shifts and/or Days