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📄How To Create A Purchase Order Using The "Copy An Existing" Option

This article covers how to Create and Post a new Purchase Order using one the "Copy an Existing" option.

Note: The quantities in the auto P/O can be easily changed before being sent.

How-To

  • To use the Copy an Existing option, the Supplier must have the Prompt for Existing P.O. & Receipt flag enabled

    • This will allow for creating a Purchase Order based on a past, existing Purchase Order

    • Use this method if the same exact quantities are ordered frequently

  1. Run BackOffice and Log In

  2. From the Stock Control menu, select Purchasing and Receiving

  3. Choose the corresponding Venue from the drop-down selection 

  4. Click on the New Purchase Order button

  5. A Supplier List will appear; select the desired Supplier

  • After selecting a Supplier,  the below screen will be displayed

  • A window will open which will display existing Purchase Orders and Receipts to copy

    • Select the desired P.O. or Receipt to generate a new Purchase Order which will be an exact match of Products and Quantities ordered

  • To adjust quantities to be ordered, double-click on a Product and edit the Ordered Details
  • To add additional Product, select the Add New Item button
  • Make any other desired changes such as Delivery Date, Stock Apply Date, etc.
  • When satisfied with the P.O., select Post Purchase Order