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6 | Invoice Header Details

This article covers the Invoice Header Detail Configurations for Purchase Orders in BackOffice. The Invoice Header Details contains the basic information when managing Purchase Orders.

This article covers the Invoice Header Detail Configurations for Purchase Orders in BackOffice.

The Invoice Header Details contains the basic information when managing Purchase Orders.

 

Prerequisites 
  • To access and edit Purchase Order Settings, the applicable Operator Privileges will need to be enabled:
    • All "Purchase & Receiving" Flags
    • Operator Maintenance 'Stock Control' Tab
Invoice Header Details

Field

Description
Invoice Total
  • This is the total amount of the Invoice
  • This Includes all taxes and Finance Charges
  • If the Headers Calculate Invoice Total flag is enabled in Supplier Maintenance, the Invoice Total will be calculated and updated automatically 
    • For more Information about this flag, please refer to the Supplier Basics Chapter
GST
  • This is the Total Tax payable to the Supplier for the Products ordered
  • The label may be different depending on location and region 
Invoice Due Date
  • This is the date the invoice is due
  • This will automatically be generated if a number was entered into the Invoice Due Days in Supplier Settings
Comments 
  • This is a free text field which allows any comments to be sent on the Purchase Order
Invoice #
  • A Unique Number assigned to the Products or Service that have been Requested
  • Should match the Purchase Order Number 
Total Ex Tax
  • This is the Total Extended Tax Price for all Products, Freight and Finance Charges 
Total Ex Difference 
  • This amount is the difference between the Total Ex Tax field and the Received Total Ex column
  • Used to validate and check that the received item costs and the number of items are the same as the Invoice 
Freight Total 
  • The Discount amount that will be applied to the Invoice
  • If The Freight as Item Extra Charge flag is enabled in Supplier Maintenance, This Amount will be treated as an Item Extra Charge and will be added proportionally to all product lines  
    • For more Information about this flag, please refer to the Supplier Basics Chapter
Invoice Discount
  • This amount is the Total  Freight Extended Tax 
  • If The Invoice Discount as Item Extra Charge flag is enabled in Supplier Maintenance, The Total Amount of Extra Charges applied to the Receipt will also include any Invoice Discounts by decrementing the proportional added amount
    • For more Information about this flag, please refer to the Supplier Basics Chapter
Finance Charge 
  • This is the Extended Tax Finance Charge for this Order 
  • If The Finance Charge as Item Extra Charge flag is enabled in Supplier Maintenance, This Amount will be treated as an Item Extra Charge and will be added proportionally to all product lines  
    • For more Information about this flag, please refer to the Supplier Basics Chapter
Item Extra Charge 
  • The amount that will be added in proportion to All line products 
Stock Apply Date
  • Applies the Stock to be used on the Specific Date that is Entered 

 

  • Useful for Promotions as the Stock can be allocated with a special cost price during a specific Period