About

• iVvy is an Event Management Solution that is used to book and manage a Venue's events 
• Our interface with iVvy allows for retrieving, accessing and managing event bookings from SmartPOS
• Firstly, to enable communication with iVvy so that the interface functions seamlessly, both a Till Extension and a Transaction Queue will need to be created and configured accurately
  
• Certain options within the Till Extension will also require two (2) Products, an Account, and an External Payment definition to be created
• An External Payment Device should also be set up to cater for situations where Function payments are Paid in iVvy
• Lastly, Till Functions will need to be added &  configured so that iVvy bookings can be viewed and accessed from SmartPOS
• There are two (2) different Till functions which will be used to retrieve the Booked Events from iVvy and display them in SmartPOS

Prerequisites

• Minimum Bepoz version of 4.6 is required for this functionality
• To access iVvy Interface configuration settings, the applicable Operator Privileges will need to be enabled 
  
• Operator Maintenance 'Maintenance' Tab
• Accounts & Membership Flags
• Operator Maintenance 'General' Tab
• System Setup Flags
• System Setup "Maintain Till Function Maps" Flag
• Operator Maintenance 'Till Privileges' Tab
• General: "Operate Tills" Flag
• Additional privilege flag/s may need to be enabled if these particular Till Functions are configured to require a "Till Button Privilege" which are numbered 1-7
• Additionally, the SmartPOS Workstation being used will need to have a Till Function Map assigned to it with the Till Function buttons configured and on a panel that is accessible to the Operator
• Due to customization capabilities in Bepoz, the Function buttons shown in this article may be located elsewhere and/or may be labeled differently

Key Features

BackOffice Setup

• After prerequisites have been completed, the iVvy Till Extension can be added to a Till in BackOffice
• There are numerous device options to be set, some of which are optional
• Also, connection settings which are provided by iVvy will need to be entered
• There's an option in the device settings to test connection settings
• Additionally, there is a Transaction Queue and an External Payment Device which are both required for the interface which will: 
• Support sending Transactional line information to iVvy
• Support Refunding items from SmartPOS and updating in iVvy
• Map Cost Centers with Bepoz sorts/types/groups so transactions can be translated

• There are two (2) different Till functions to be added as well which will be used to retrieve the Booked Events from iVvy and display them in SmartPOS
• The Table Open Booking List will display a List of iVvy Bookings including Booking Reference, Date & Time, Type of Booking, Status, and Name
• This will allow for Opening a Booked Event in SmartPOS and Viewing Booking Details
• The Table Open Booking Grid will display a Grid of iVvy Bookings showing the length of Booked Events, and Dates or Times depending on how the Till Function Button is configured
• From the Booking Grid, Operators can also Open a Booked Event and View Booking Details

SmartPOS Functionality

• The two (2) Till Functions that are related to the iVvy Interface can be used to view Bookings in either List or Grid format
• From either of these options, individual Bookings can be seen and further Booking Details which are retrieved from iVvy can also be viewed
• After selecting and opening an Event in SmartPOS, Payments can be processed directly from SmartPOS and the Bookings can be Closed

Quick Links & Additional Resources

• iVvy Till Extension Configuration
• iVvy Transaction Queue and External Payment Device Configuration
• iVvy Till Function Configuration
• iVvy SmartPOS Transactions
• iVvy Till Function Usage