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22 | Operator Summaries Data Explained

This article covers all the default views for the Operator Summaries Report and details information regarding the Report View Data and how its obtained. The Operator Summaries Report displays all the information regarding Transactions completed by specific Operators. The report can be used to view the Operator performance and profit earned through Sales by the Operator.

This article covers all the default views for the Operator Summaries Report and details information regarding the Report View Data and how its obtained.

 

     

    The Operator Summaries Report displays all the information regarding Transactions completed by specific Operators.

    The report can be used to view the Operator performance and profit earned through Sales by the Operator.

    Prerequisites 
    • To access Operator Summary Data Settings, the applicable Operator Privileges will need to be enabled 
      • Operator Maintenance 'Reporting' Tab
        • Sales Reports: "Allow Cash Reports" Flag
    "_Standard" View
    • The Operator Summaries Standard View consists of the following data columns by default:

    Column Heading

    Data Description/Formula
    Qty Transactions
    • The Number of Transactions processed by the Operator
    Gross Sales
    • The Value of Total Sales done by the Operator
    Total Discount
    • The Value of the Total Discount amount given by the Operator
    NettTotal
    • The Nett Total Sales completed by the Operator
    • NettTotal = Gross Sales - Total Discount
    % of NettTotal
    • The Percentage of Total Nett Sales done by the Operator
    Cost of Sales
    • The Total Cost of Products sold by the Operator
    ProfitAmt
    • The Profit Amount generated through the sales
    • I.e., Profit Amount = Nett Total - Cost of Sales
    Profit%
    • The Profit Percentage earned through the Sale
    DateTime Last Trans. 
    • The Date and Time of the Last transaction through the Operator ID

     


    "_Nett Sales Comparison" View

     

    Column Heading

    Data Description
    NettTotal
    • This column displays the Value of Total Sales in the First Time Period
    ProfitAmt
    • This column displays the Profit Amount generated from Sales in the First Time Period
    Profit%
    • This column displays the Profit Percent generated by Sales during the First Time Period
    2nd Period NettTotal
    • This column displays the Value of Total Sales in the Second Time Period
    2nd Period ProfitAmt
    • This column displays the Profit Amount generated from sales in the Second Time Period
    2nd Period Profit%
    • This column displays the Profit Percent generated by Sales during the Second Time Period

    "_Cash Declaration" View

    • The _Payment Total shows the Total Payments Processed by the Operator during the reporting period
    • The Counted Total displays the Total Amount counted by the operator
    • Counted Difference shows the difference between Payment Total and Counted Total
      • Counted Difference= Payment Total- Counted Total
      • This denotes whether the cash in the Till is Under or Over than the system displayed amount  
    • Rest of the columns display the Payment Total and Counted Total of various mediums used by the business to process payments and their individual count respectively
    "_Payment Details" View

    • The Payment Total shows the Total Payment done by the operator
    • The rest of the column shows the different types of mediums used for payments
    "_Labour Costs" View
    • There_Labour Costs View contains following fields

     

    Column Heading

    Data Description/Formula
    Name
    • This column shows the Name of the Workstation or Till
    DateTime First Trans.
    • This column shows the Date and Time of the First Transaction
    DateTime Last Trans.
    • This column shows the Date and Time of the Last Transaction
    First Clock In
    • This column shows the First Clock In by the Operator during the reporting time
    Last Clock Out
    • This column shows the Last Clock In by the Operator during the reporting time
    Break Paid Hours
    • This is the Total Hours of Paid Breaks used by the Operator
    Break Unpaid Hours
    • This is the Total Hours of UnPaid Breaks used by the Operator
    Total Hours Worked
    • This is the total Number of Hours worked by the operator
    • This can be calculated by adding the hours between Clock In and Clock Out Time
    Total Labour Costs
    • This is the total earning of the employee
    • i.e. Total Labour Costs = Hours Worked x Operator Hourly Rate
    Profit Amt after Labour Cost
    • This is the Profit Adjusted after Labour Costs has been deducted
    • i.e. Profit Amt after Labour Cost = Total Profit- Total Labour Costs
    Profit % After Labour Cost
    • This is the Profit Percentage after adjusting the Labour Costs
    • It is important to note that all labor costs are saved and reported to the first shift of the day
      • Labour Costs should be reported for the whole day 
      • Double Clicking on an Operator Summaries Line when Clockings is enabled will  display either a Clocking Events Report if Labour costs are calculated from clockings or the Manual Labour cost entry screen if this method is used
    "_Tips" View

     

    Column Heading

    Data Description/Formula
    Name
    • This column shows the Name of the Operator
    Nett Total
    • This column shows the Nett Total Sales in the given Time Period
    Cash Sales
    • This column shows the Cash Sales Done by the Operator in the given Time Period
    Card Sales
    • This column shows the Card Sales Done by the Operator in the given Time Period
    Tips Card
    • This column shows the Tips given by customers via Card 
    Tips Cash Calc
    • This column shows the Total Calculated Cash Tips
    Tips Total
    • This column shows the Total Tips
    • I.e., Total Tips = Tips Card + Tips Cash
    Tip Split 1
    • This shows the First Split amount of the Total Tips 
    • The percentage of the split can be set through Venue Maintenance > Tip Reporting section

     

     
    Tip Split 2
    • This shows the Second Split amount of the Total Tips 
    Tip Split 3
    • This shows the Third Split amount of the Total Tips 
    Tip Split 4
    • This shows the Fourth Split amount of the Total Tips 
    Tip Split 5
    • This shows the Fifth Split amount of the Total Tips
    Tip Remainder
    • This shows the amount remained after splitting the tips according to their percentage 
    • I.e., Tips remainder = Total Tips- Tip Split (1-5)

     

    "_Clocking Summary" View

     

     

    Column Heading

    Data Description
    OpClockID
    • This shows the Operator clocking ID
    Shift Name
    • This displays the Name of the Shift for which clocking was done
    First ClockIn
    • This is the First Clock In done by the Operator
    Last Clock Out
    • This is the Last Clock Out completed by the Operator
    NettTotal
    • This is the Total Sales during the shift
    Cash Sales
    • This is the Total Value of Cash Sales during the shift
    Card Sales
    • This is the Total Value of Card Sales during the shift
    DateTime First Trans.
    • This is the Date and Time of First Transaction by the Operator
    DateTime last Trans.
    • This is the Date and Time of the Last Transaction by the Operator
    Last Till Used
    • This will show the name of the last Till used by the Operator