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6 | Product "Product Settings" Tab

This article outlines the Products Settings Tab and the configurations that can be made to Products in BackOffice. The settings and options on this tab are used to configure general components of the Product such as Stock Settings and Product Defaults.

This article outlines the Products Settings Tab and the configurations that can be made to Products in BackOffice.

    The settings and options on this tab are used to configure general components of the Product such as Stock Settings and Product Defaults.

     

    Prerequisites 

      • To access and manage Products, the applicable Operator Privileges will need to be enabled: 
        • Operator Maintenance 'Maintenance' Tab
          • Products: "View Products" Flag 
          • Products: "Edit Products" Flag
          • Products: "Edit Product Sizes" Flag 
          • Products: "Add Bardcodes" Flag
          • Products: "Edit Barcodes" Flag

      Settings & Configuration Options Explained

      • NB: Some of the settings described below are dependent on the Product Mode selected and/or other configurations being set; therefore, not all are shown in the example image 

       

       Setting/Configuration

      Description & Information
      Base Size
      • This is the product's base volume, weight, or size
        • If a product is only sold in whole units, this is optional
        • If a product is sold by portions less than a whole unit, this must be set correctly
      • The drop-down will allow you to set the corresponding unit, i.e. "12 items" or "1,000 Mills" 
      Cost Tax
      • This determines the product's default Cost Tax Type
        • If there is no Cost Tax for the product, select the Tax-Free option from the drop down

      • This setting affects the way the cost of the product is calculated in Purchasing and Receiving

      • This does not affect the tax calculated when selling products at the POS workstation

      This can be overridden at Stock Receipt time.
      Re-Ordering (Unit and Case)
      • Defines a description for a single Unit and the Case, as well as the Case Quantity

      Draught beer example:

      Wine or Spirit example:

      Base and Default Size:
      Suppliers

      • This button lists all of the Suppliers that supply this product
      • Here, suppliers for this product can be added and deleted
      • Their supplier code can be added via Edit Mode as can the preferred supplier be nominated
      Used In
      • This button will list the Products that use this Product as an ingredient
      • If the Product is not used as an ingredient of another Product, the button will not appear
      Other Stock Settings
      • Flow Metered flag
        • When interfaced with a metering system, turning on this flag will enable the sales information for this product to be sent to a metering system
      • No Re-Order flag
        • When this flag is checked, the product is unable to be added to a PO or a receipt and it will not appear in any re-order report
        • It effectively is for products that are being phased out
      • Stock Mode drop-down
        • Stocked
          • Stocked Products are those that can be Purchased, Transferred, Adjusted, etc.
        • Non-Stocked
          • A non-stocked product cannot be Purchased, Transferred, or Adjusted; it has no stock
          • This flag must be turned on for products that have ingredients, i.e. cocktails
        • Manufactured
          • A Manufactured Product is one that has to be manufactured before it can be sold
          • When Manufactured, the Stock will be deducted from the ingredient Products, and the stock will be created for this Product
          • This now makes the Product Stockable and will have to be counted in Stocktakes
          • A manufactured product is different from a cocktail product
          • The stock for the ingredients of a cocktail is deducted when it is sold, but in a manufactured product the ingredients are deducted when it is manufactured

       

       

         

          • Non-Stocked Purchase Only
            • These Products can be added to a Purchase Order and “received”, but are primarily intangible
            • They cannot be sold, transferred, or adjusted in any way, or be counted for stocktakes as they do not have any On Hand values
            • Common examples are utilities or subscription services
          • Consumables

                • Just like Non-Stocked Purchase Only, these can be Purchased and Received but they cannot be sold

                  • However, similar to Stocked Products, Consumables can be Transferred, counted and so on
                  • And can have their Quantity on Hand and Cost on Hand recorded and reported on
          • Auto-Manufactured

            • This should be used for Products where there may be insufficient of No QOH to manufacture a base manufactured Product and this comes in handy for Nested Manufactured Products wherein one Manufactured Product is an ingredient of another Manufactured Product