7 | Product "Store/Pricing Settings" Tab

This article outlines the Store/Pricing Settings Tab which allows Products to be configured through Pricing and respective Venues.

The Product "Store/Pricing Settings" Tab presents the ability to first select a Product Store and then configure the Product on a Store-specific level. Begin by selecting a Store from the drop-down (or adding the desired Store by selecting the "Store" button). Next, proceed with the configuration options that the tab has to offer.

Prerequisites

To access and manage Product Store Settings, the applicable Operator Privileges will need to be enabled:

Operator Maintenance 'Maintenance' Tab

Products: "Edit Products" Flag

Products: " Edit Product Store Info" Flag

Products: "Edit Prices" Flag

Products: "Edit Product Sizes" Flag

Settings & Configuration Options Explained

Configuration Option	Description	Visual/s (if applicable)
Store Drop-Down & Button	The selected Store controls the location for the values shown in the Store/Pricing Settings Tab Selecting the drop-down will display all of the Stores which have already been added to the Product and whose settings can be configured below When a Store is selected from the drop-down, it will become the active Product Store on the tab and the configuration options will correspond to that Store Alternatively, clicking on the Store button will open another window which will also display all of the Product's current Stores Additionally, this window will also offer the ability to maintain the Product's Stores using the Add Store and Delete Store buttons Double-clicking on the desired Store will close the window, and the selected Store will become the active Product Store on the tab
Retail Tax	This setting specifies whether the Retail Price of this product in the selected Store includes GST/Tax or not The options are GST and GST Free but could be taxable or non-taxable according to the country/region of the Venue
Store Prerequisite	In conjunction with the Prerequisite setting on the Product Settings Tab, if a Prerequisite is selected, it must be fulfilled prior to selling this Product in the selected Store This will be in addition to a Prerequisite setting on the Product Settings Tab, however, it is checked after the Prerequisite setting on the Product Settings Tab If Prerequisites are selected, BOTH Prerequisites must be fulfilled for the Product to be allowed to be sold
Store Printer Profile	Each Product has a Printer Profile that can be set for it on the Product Settings Tab The Store Printer Profile setting allows a different Printer Profile to be set for each individual Store that the Product is sold in This setting will override the Printer Profile on the Product Settings Tab when this Product is sold at a SmartPOS Workstation in the selected Store If it is desired to keep the Printer Profile settings from the Product Settings Tab, select the 'Use Product Setting' option from the drop-down
Preferred Supplier	The Preferred Supplier for the selected Store can be set using this drop-down which includes options of all of the Suppliers in the System's database along with an option called 'Use Product Setting' If "Use Product Setting" is selected, the Preferred Supplier as set in the Product Settings will be used The Supplier selected here will be used when utilizing Auto PO and Requisitions for the Store This allows for each Store to have a different Preferred Supplier if required when using Auto PO processes or Requisitions This may be needed in situations where Venues and therefore Stores in different locations receive (or prefer to) a Product from Suppliers that are specific to the Stores' location For example, if an Organisation has a Venue/Store in Melbourne and a Venue/Store in Sydney and they also have two suppliers for Coca-Cola, one for each state The customer can configure the Melbourne Store to have the Preferred Supplier as the Coca-Cola Supplier in Victoria for their Coca-Cola Products, while the Sydney Store can configure the Coca-Cola NSW Supplier as their Preferred Supplier Even if the customer has a Preferred Supplier set for the Product overall When using Auto POs or Requisitions, when these processes define a Supplier for a Purchase Order, the Supplier will be determined by the "Preferred Supplier" as configured via this drop-down and will use that Supplier for the PO
Preferred Supplier Code	The Preferred Supplier Code for the selected Store can be set using this drop-down which includes options of all of the Suppliers in the System's database along with an option called 'Use Product Setting' If "Use Product Setting" is selected, the Preferred Supplier Code as set in the Product Settings will be used This will allow the operator to manually set a Preferred Supplier Code for a product per Store
Size Settings	Use this section to define the Sizes in which the Product can be sold, including Name, Quantity, Units, Cost, and Pricing for each Size individually A product can be sold in up to 10 different Sizes Sizes can be defined as a number of Items or by using a measurement such as Mills or Grams The quantity of Units can then be set for each Size One Item is the equivalent of the Base Size defined for the product - for example, if the Base Size is 700mills, then 1 Item is equal to 700mills For each size, the number entered into the Quantity field combined with the Unit selected will define in the System how much Stock to deduct when the Size is sold Size Names, Quantities, and Units will be the same for all of the Product's Stores To enter a Name for a Size, click in the Name field corresponding to the Size When a product is sold in only one Size, a Size name doesn't need to be entered However, when selling more than one Size, the Size names must be entered Edit the Qty and Units as are relevant to how the Product will be sold for each Size The remaining columns beginning with the Show in Store flag are Store-specific to the selected Store The Show in Store flag ONLY controls whether or not this size will be displayed on KeyMaps; this flag does not prevent the Product from being sold via either a Barcode or Product search The Cost shown is the Cost Price of each Size which is calculated from the Size's Qty and Units as a portion of the Base Size Costs are extended for each Size and are calculated from the Size's Quantity as it relates to the Reordering Unit's Cost The Show Cost selector at the bottom of the tab determines which Cost will be displayed Price Numbers and Price Mode's columns will appear depending on what's been chosen to display using the Price Number drop-down and the Display Price Modes flag These are discussed further below It is important to be as consistent as possible when setting up the Sizes of Products. All products of the same type should be set up with the Sizes in the same order. This may mean that some Products may be set up with a Size that isn't used.
Price Column/s	Each Price column displays and allows for editing the Prices of the Product per Price Name This is usually the Selling Price for each Size and Price Name, however, is affected by the Price Mode
Price Mode Column/s	When the Display Price Modes flag is enabled, Price Mode column/s will be shown for each corresponding Price Name The Price Mode selected for each Price Name determines how the Selling Price for the Price Name and Size is calculated The Price Mode drop-down will offer several options as explained below: Use This Price This is the default setting; it means the System will simply use the Price as set in the Price column as the Selling Price Use Base Price If this is a Redirected Price (as set in the Store setup) then use the Price as set in the original Price Number and the original Store as the Selling Price Percent Disc If this a Redirected Price (as set in the Store setup) then use the Price field as a Discount Percentage to be applied to the original Price Number and the original Store Selling Price Discount If this is a Redirected Price (as set in the Store setup) then use the Price field as a Discount Amount to be applied to the original Price Number and the original Store Selling Price Zero Price This disregards any Price setup and simply sells the Product at a Zero Price This option will NOT ask for a Price; if the price is simply SET as zero ($0.00), the SmartPOS Workstation will ask for a Price Ask Price Auto Cost This disregards any Price setup and asks for a Selling Price at the SmartPOS Workstation; then the Price field is used as the percentage of the Selling Price to use as the Cost of the Product Last Cost Plus The Price field is used as the Percentage to add to the LAST COST to use as the Selling Price of the Product Use Price No Tax This is the same as the Use This Price selection, however, the Tax is set to No Tax Pro Rata Size Price The Price field is actually set as the Size number of the Price and Units to pro-rata to obtain the Selling Price This enables setting decimal placed Prices, i.g.: Size 2 is 100 Items at $5.49 Size 1 is 1 item at $0.02 Price Mode for Size 1 is set to Pro Rata Size Price (at $0.02 = Size 2), The selling price for Size 1 will be $0.0549 Price Redirects as set up in the Stores have no impact on the above – meaning that a Redirected Price acts just like it was set up in the "non-redirected" price and store For setting things such as $0.10 extra for a range of products you can use Price Modes. Example: Setting up a Surcharge Turn on Price Modes Add Price Number Use Price Copy Set all Sizes from Price Number (Normal) to Price Number (Premium) Use Price Mode Discount This will set all the Products and Sizes to use the Discount Price Mode, which means it will add whichever Discount is set to the Normal of 1st Price Number In the case of a surcharge, the discount needs to be a NEGATIVE discount i.e. -.10c
Show Cost	This drop-down allows for selecting which Cost to display for each Product Size in the above Cost column Options are Last Cost, Average Cost, and Last Inwards Selecting "Last Cost" will display the most recent cost of the Product Average Cost will display the average cost of the Product based on its entire recorded Cost history Selecting Last Inwards will display the h1_
Price Number	This setting allows for defining the Price Name/s and the corresponding Price/s that will be displayed in the above Price column/s The drop-down will display all of the available Price Names as set up within the 'Names' Tab of Venue Maintenance and will also have an 'All' option which will display information for each Price Name When a Price Name is selected, the Price and optional Mode columns in the Size settings will change accordingly
Display Stores	The Display Stores flag controls how and what Product information is displayed above When the flag is disabled (as it has been for the duration of this documentation), the Prices for all the Sizes for the selected Store will be displayed However, when this flag is enabled, Prices will be shown for all of the Product's Stores but for the selected Size only The following information can be seen for the selected Size: Venue & Store Names for each of the Product's Stores Total Quantity on Hand of the selected Size in each Store Total CostEx on Hand of the selected Size in each Store Cost & Price information of the selected Size in each Store
Display Margins	When the Display Margins flag is selected, a Percent Profit Margin column will display for the Price Number/s selected
Price Mode	If this flag is enabled, then a column/s will display for the Price Name/s of the Product See above for detailed information regarding Price Modes
Display Service Charge	If this flag is enabled, then a 'No Service Charge' column will display Ticking the flags in this column means that the respective product size do not have service charge added onto them If this flag is ticked off, then service charge is already added in the price of products
Display Sub Range	If this flag is enabled, then a 'Sub Range' column will display Sub Range allows the operator to update a group of products once, based off their sub range. The product will be updated with the same settings and prices for the entire sub range. Ticking the flags in this column means that it allows the operator to select from the drop down list of Sub Range.


Min Qty., Max Qty., & Restock Qty.	These three (3) fields are used in calculating Store Restock Quantities and Supplier Reorder Quantities and all 3 refer to the Base Size of the Product When the Stock on Hand falls below the Min Qty it will be Restocked up to the Max Qty in multiples of the Restock Qty Min Qty Sets the minimum Stock level required When the Quantity on Hand falls below this number, when using Auto or Min/Max Stock Control options, the Product will Re-Stock or be Re-Ordered to at least this amount Max Qty Sets the maximum Stock level This is the Quantity that the Store will be Re-Stocked to when using a Min/Max Stock Control option Restock Qty Sets the Re-Stock Quantity When Re-Stocking this Product in this Store, the suggested Re-Stock Quantity will be a multiple of the Re-Stock Quantity that is set here This would normally be set to the carton Quantity when used in the main Store There are several other options available when Re-Stocking Stores A store can be Re-Stocked using the Min/Max, up to the Minimum, up to the Maximum, or based on sales
Qty on Hand	This is the current Quantity on Hand for the selected Store
Cost on Hand	This is the Total Cost on Hand for the selected Store
Stock List	Displays the FIFO Stock List for the Product in the selected Store From the Stock List, various IDs and relevant information can be viewed including Date Received, Qty Received, and Costs Double-clicking on a row in the Stock List will open the Closed Receipt associated with the particular Purchase of that Product From the Closed Receipt, optionally click View Item Details and view for any Product on the Closed Receipt

Related Material

Store Maintenance "Store Types" Tab

7 | Product "Store/Pricing Settings" Tab

Configuration Option

Description

Visual/s (if applicable)

Related Material