3 | Scheduled Billing Configuration within Venue Maintenance

This article covers Schedule Billing Configurations and the relevant configuration options that can be made.

Scheduled Billing must be setup within BackOffice in Venue Settings where a Billing Till, Billing Operator, and other settings will be designated.

Prerequisites

To access Scheduled Billings features, the applicable Operator Privileges will need to be enabled

Operator Maintenance 'General' Tab

System Setup: "Access Venue, Stores & Tills" Flags
System Setup: "Maintain Venue, Stores & Tills" Flags

Operator Maintenance 'Maintenance' Tab

All "Scheduled Billing" Flags

Prior to setting up any Scheduled Billings, a Billing Operator will need to be added to the BackOffice Operator List

Copy an Existing Operator from a Manager, Support Staff, or Admin. Operator Group and simply name the New Operator, "Auto Billing Operator" or something similar

Ensure that this Operator has Billing privileges
This Billing Operator will later be assigned for Scheduled Billing

Enabling Scheduled Billing for a Venue

To enable Scheduled Billing for a Venue, follow these steps after logging into BackOffice:

Within the sidebar Menu, select System Setup and then Venue, Stores & Tills beneath that, which will open the Venue & Till List Tab
Either double-click on the desired Venue or highlight the desired Venue and click the Edit Highlighted Venue button in the Header Section
This will open the Venue Maintenance window for the selected Venue
Select the Messaging & Billing Tab within this window
The fields and settings within the Scheduled Billing Section will be discussed further below
Click OK when finished to save all configurations
- SmartController will need to be restarted once this has been set up for the configurations to become effective

Venue Maintenance "Scheduled Billing" Settings Detailed

Configuration Option	Description
"Enable Scheduled Billing" flag	This flag must be enabled for Scheduled Billing to work
"Billing Till" drop-down	This is the Till which all Scheduled Transactions and Payments will associate to Select the Workstation where all Scheduled Billing Transactions will be associated with
"Billing Operator" drop-down	This is the Operator which all scheduled Transactions and Payments will associate to Select the Billing Operator which was created for this purpose
Billing Time	This is the time of day that all Scheduled Billings will attempt to process payments
Days For a Month	This is the number of days that constitute a full month for Billing purposes When Billing by the month, if the number of days to pro-rata is more than this, the system will Bill a full month
"Payment Device" drop-down	If using an External Payment Device that has already been set up, use this drop-down to select the EFTPOS or Payment Gateway Device to be used for Payments Not all EFTPOS devices are supported
"Payment Retry" drop-down	If a Scheduled Bill payment is unsuccessful, Payment Processing will be retried at the interval selected here; e.g., Every Day, Every 3 Days, etc.
Max Number Retries	This is the number of retries before the Scheduled Bill will stop trying to Process Payment
"Contact Lists for Notifications" drop-downs	Notifications can be sent to a contact list for the instances listed: Billing Complete Billing Failed Max Retries Done Use the drop-downs to select an available Contact List to be notified of each respective occurrence Optionally, use the Add buttons to add a New Contact List

3 | Scheduled Billing Configuration within Venue Maintenance

This article covers Schedule Billing Configurations and the relevant configuration options that can be made. Scheduled Billing must be setup within BackOffice in Venue Settings where a Billing Till, Billing Operator, and other settings will be designated.

Configuration Option

Description