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2 | BidFood Integration - Supplier Comms Setup Guide

This article covers a step-by-step guide to configuring the BidFood Supplier Comm link in Backoffice. The Supplier Communication component allows Operators to receive Pricebook file, Invoices and send the Purchase Orders to and from BidFood Server to Bepoz.

This article covers a step-by-step guide to configuring the BidFood Supplier Comm link in Backoffice.

The Supplier Communication component allows Operators to receive Pricebook file, Invoices and send the Purchase Orders to and from BidFood Server to Bepoz.

Operators have the ability to do the following: 

  • Retrieve Pricebook files and process them in SupplierItem table at Bepoz; 
  • Retrieve Invoice files and process the Invoices in the Bepoz system; 
  • Send Purchase Orders to BidFood

The process of adding required Supplier and other details are described in this article.

Prerequisites
  • To access Suppler Comms Settings; the applicable Operator privileges will need to be enabled:
    • Operator Maintenance 'General' Tab
      • System Setup: 'Maintain Supplier Comms' flag
BidFood Supplier Comms Setup

N.B  It is mandatory that you have separate Supplier Comms created for each BidFood venue 

Step-by-Step Guide
  1. In BackOffice, Navigate to System Setup in the side menu panel
  2. Select the Supplier Comms option which will open a new Supplier Communications Tab
  3. From the header, click on the 'Add Supplier Comms' button which will open a New Communication Link
  4. Fill in the required details of the supplier

Field

Description

Supplier
  • This is the supplier Name that is linked to the Supplier Communication Link

Venue
  • This is the Venue that the Communication is for

Receive Store
  • This is the receive Store that the Communication is for

Link Name
  • This is the Name of the Supplier Communication Link

External DLL Name
  • This is the name of the External DLL that the Supplier Comms uses

Class Name
  • This is the class name for the selected External DLL. Set the Class Name as BidFood

Send Mode
  • Configure the Send Mode to send Purchase Orders from Bepoz to BidFood supplier

Receive Mode
  • Configure the Receive Mode to receive the Invoices from BidFood server to Bepoz

Price File Mode
  • Configure the Price File Mode to receive the Pricebook Files from BidFood server to Bepoz

Settings
  • Settings required for the interface
View Log File
  • This displays the Supplier Comms logs which includes if any error messages encountered when connecting to BidFood server
Set Defaults
  • Sets the Supplier Comms with default setup
 
 
  • N.B  It is mandatory that you have the details from the supplier: Service URL, Logon ID and Password
  • From the drop-down menu select a Supplier; a prompt will appear:

            

  • If Yes is selected, the system will auto-fill the Link Name; if No is selected, a Link Name will need to be entered
  • Select the External DLL called 'Supcomanz.Dll' from the dropdown list
  • Select the Class Name 'BidFood' from the dropdown list
  • This will display another prompt as given below:

            

  • Select Yes to set the default setting for BidFood
  • Below is a sample setup:

          

Send Mode Fields

 

Fields

Description

SendMode
  • Select a mode on how you would like the Supplier Comm to send a Purchase Order to the Supplier

Service URL
  • This is the connection URL provided by supplier to connect to supplier server
Logon ID
  • This is the Logon ID provided by supplier to connect to supplier server
Password
  • This is the password provided by supplier to connect to supplier server
Local Path
  • This is the Local path where the export will save to
Remote File Spec
  • This is the file extension name of the exported file
Last Sent Date
  • The date of the P.O was last sent
Last Sent P.O.
  • Name of the P.O that was last sent

     

   

 

Receive Mode Fields

Fields

Description
Recv Mode
  • Select a mode on how you would like to receive the invoice from the Supplier
Service URL
  • This is the connection URL provided by supplier to connect to supplier server
Logon ID
  • This is the Logon ID provided by supplier to connect to supplier server
Password
  • This is the password provided by supplier to connect to supplier server
Local Path
  • This is the Local path where the import will save to
Remote File Spec
  • This is the file extension name of the imported file
Delete Remote File
  • When this flag is enabled, it deletes the invoice file from BidFood SFTP folder once the file is imported successfully to Bepoz
Last Recv Date
  • The date of the Invoice was last received
Last Recv Inv
  • Name of the Invoice that was last received
 
 

 

        

 

Price File Mode Fields

 
 
Fields Descriptions
Price File
  • Select a mode on how you would like to receive the Price file book from the Supplier
Service URL
  • This is the connection URL provided by supplier to connect to supplier server
Logon ID
  • This is the Logon ID provided by supplier to connect to supplier server
Password
  • This is the password provided by supplier to connect to supplier server
Local Path
  • This is the Local path where the import will save to
Remote File Spec
  • This is the file extension name of the imported file
Delete Remote File
  • When this flag is enabled, it deletes the invoice file from BidFood SFTP folder once the file is imported successfully to Bepoz
Last Recv Date
  • The date of the Price file book was last received
Last Recv Inv
  • Name of the Price file book that was last received

 

Settings Fields

 
Field Description
Account Number
  • This is the BidFood account number used to download PriceBook file, invoice and upload Purchase Order to BidFood server. This is provided by BidFood
Used Only Local Files
  • When the flag is ON, the files available in BidFood import or Pricebook local directories are processed without connecting to BidFood server