Skip to content
English
Contact us
  • There are no suggestions because the search field is empty.

14 | Venue Maintenance "Flags" Tab

This article focuses specifically on the "Flags" Tab of Venue Maintenance. Venue Maintenance is where settings are defined specifically for each Venue and is where the Name, Server, Region, Date/Time/Shifts, Start Time of Day, Tendering Options, Tables, Prices/Discounts, Printer Types, Links, and Points System are defined.

This article focuses specifically on the "Flags" Tab of Venue Maintenance.

Venue Maintenance is where settings are defined specifically for each Venue and is where the Name, Server, Region, Date/Time/Shifts, Start Time of Day, Tendering Options, Tables, Prices/Discounts, Printer Types, Links, and Points System are defined.

The Venue name must be correctly set to the customer’s Venue name; the Global record contains the name of the “company” whereas this setting is for the specific outlet. In a Multi-Venue System, there will be a Venue Record for every Venue or outlet.

The Address and Contact Details must always be accurately filled in; this is used on all Bepoz reports optionally as well as Purchase Orders.

 

 

     

    Prerequisites 
    • To access Venue Settings, the applicable Operator Privileges   will need to be enabled 
      • Operator Maintenance 'General' Tab
        • System Setup: "Access Venue, Stores & Tills" Flag 
        • System Setup: "Maintain Venue, Stores & Tills" Flag 
    System Flags

     

    Flag

    Description
    Request Authorisation Daily
    • This will cause the system to request a new Auth Code twice every day
    Average Stock (Not FIFO)
    • Bepoz recommends the FIFO, or First In First Out method of stock control, and operates that way unless this flag is set to change the system to Average Stock
    • If the system is set to Average Stock, it cannot be changed back to FIFO
    Allow Till Offline Immediately
    • This means that the Venue's Tills do not have to be turned off and on to go into Off-Line Mode in the event of a server failure, for whatever is the reason
    • The Till will still require that the Operator presses the Cancel Button and selects the Use Local Database and then the Off-Line temporary mode
    Use Price Modes
    • This allows for the 8 price Numbers of the system to be set in the following Modes as set in the Product in the size units:
      • Use This Price - The Price set is the Selling Price
      • Use Base Price - The Price is the price of the Size set for Price 1
      • Percent Discount - The Price Column now holds the Percentage Discount that applies to the Price
      • Discount - The Price Column will hold the Discount Amount (monetary) that applies.
      • Zero Price - The Price is zero and the system will not prompt to enter the Price. If this is required and the mode is set to "Use this Price” with a 0 set as the Price, the system will ask the Operator to enter the Price
      • Ask Price Auto Cost - The System will prompt for the Selling Price to be entered with the cost being the current cost
      • Last Cost Plus - This Mode uses the Last Cost into the store and applies the Margin set in the “Price” column as a percentage Margin. The set price does show a $ sign next to it but it is the margin percentage
    4 Digit Price 02 Barcodes
    • By Default, the system allows for a 5-digit price on '02' barcodes
    • If a scale does not support this (and inserts a check digit), this flag will force the till to look for a 4-digit price
    4 Digit 2x Barcodes
    • When scanning In-house barcodes that use 2x (x is any number) prefix, the product number is only 4 digits, not the standard 5 digits
    Promos from Orig Store
    • As prices can be redirected from other Stores to the Store of the Till, this flag will set that the Products that are on Promo in the original Store will be on Promo in the redirected store
    • If not set, Promos will have to be set for the Store of the Till
    Auto Update INV Receipt Total
    • When entering Stock Receipts, automatically update the Item Total field when adding and removing Items from the Receipt
    • When this flag is enabled and the Venue's Country is set to Australia, the Invoice Total will be calculated based on the Total of the line item Received Total Inc, the TotalEx Tax field remains the same and the GST/Tax field will be filled in (Total Lines Received TotalInc - Total Lines Received TotalEx)
    Do Not Use Till BackChannel
    • By default, there are two (2) permanent connections to each Till - Main Channel & Back Channel
    • If this flag is enabled, Tills will be limited to only the Main Channel
      • This saves System resources in large Till sites

     

     

    Till Operations

     

     

    Flag

    Description
    Mask Till Login
    • This causes the numeric entry of the Operator Number to be displayed as asterisks (*) when logging in to a Till
    Currency Symbol at Till
    • If enabled, the local currency symbol will be displayed in the transaction on the Till screen
    Operator Lock
    • This locks the Operator to the till drawer
    • When this flag is enabled, the Operator cannot log into any other Till as well as any other Operator cannot log into the till that is locked
    • An Operator with management privileges can unlock the drawer but cannot use the drawer
    Operator Cash Drawer Lock
    • If this flag is enabled, the Cash Drawer will be locked to the Operator; the Operator can still use other Drawers, but not Cash Sales
    Operator Clock Off Open Drawer
    • When this flag is enabled, Till's cash drawers for the Venue will automatically open when an Operator Clocks Off
    Auto Hold on Logoff
    • This Holds the current sale to the Operator if another operator login over the top of the logged-in operator or the operator logs off in mid-sale
    Count Denominations
    • When this flag is enabled, the count - or total number - of each of the denominations of the currency must be entered in the Cash Count
    • If this flag is not enabled, the total counted in the cash drawer will be entered as a single
    Count req Manager CashUnder  
    Invoice Num. Required
    • This would be used in some European countries where the receipts or invoices must have sequential numbering
    • If not enabled, then this will not happen as transactions such as Print Balance and No Sale will have a number in the sequential numbering system
    IDCard Create Account
    • If this flag is enabled then what an ID card is canned at a Till in this Venue, the Operator will be prompted to create an Account if one is not already linked to the ID's information
    Till Balance by Operator
    • When enabled, the Cash Balancing will not be done by the Cash Drawers, but rather by the Operator
    • E.g., if three (3) Operators used a Till then the total for each Operator would be reported for the Till and not a total for the Till Drawer
    • This is often used in dual-drawer systems
    • NB: There are additional Till Flags for added Operator Cash Control
    Op Balance Since Clock On
    • If this flag is enabled, the Balance Report at the Till will report not just the current shift, but it will search for the last Operator Clock On and include all shifts into the Report since that Clock On
    Account Numbers are Alpha
    • When this flag is enabled then when an Operator is prompted to enter an Account Number, a full alphanumeric keyboard will be displayed
    Table Map Return to Tab 1
    • If enabled, when using Graphical Table Maps on Tills in the Venue the screen will return to the first Table Map (matching the correct Table Group) when the Table button is selected
    Hide Account Button
    • Having this flag enabled will hide the standard Account button on SmartPOS Workstation screens in the Venue
    • Accounts can still be accessed via a Till Function button on the Function Map
    No Transaction Refund
    • Having this flag enabled will hide the Refund button when a Transaction is recalled on SmartPOS Workstations in the Venue using the Transaction List function
    • When this flag is disabled (therefore the Refund button will display when recalling Transactions), if an Operator logged into SmartPOS does not have the Operator privilege to use the button, a Manager Override will be required
    ASCII-128 Product Scan
    • This flag controls ASCII-128 Support for Product Scans
    • When this flag is enabled, SmartPOS will allow ASCII-128 characters to be accepted as part of the Product Scan input
    Hide Base Split Tables
    • When this flag is turned on, for Split Tables the Base Table will be hidden with all line items being transferred to Split 1; additionally, the Table will be automatically opened directly to the Split Screen
    Suppress EftPos Ok
    • When this flag is turned on, POS will not display the OK prompt on successful completion of EFTPOS processing
     
     
    Reason Codes

     

    Flag

    Description
    Canceled Transaction
    • If Reason Codes are configured and this flag is enabled, Operators will be prompted for a Reason when Canceling Transactions
    Clear Item or after Table Save
    • If Reason Codes are configured and this flag is enabled, Operators will be prompted for a Reason when Clearing an Item on Non-Table Transactions and when Clearing an Item already Saved to a Table or Tab
    Clear Item Prior to Table Save
    • If Reason Codes are configured and this flag is enabled, Operators will be prompted for a Reason when Clearing an Item that has not already been Saved to a Table or Tab
    Manual Discount Given
    • If Reason Codes are configured and this flag is enabled, Operators will be prompted for a Reason when applying any Manual Discount
    Returns and Negative Sales
    • If Reason Codes are configured and this flag is enabled, Operators will be prompted for a Reason when processing a Return or a Negative Transaction
    Stock Loss
    • If Reason Codes are configured and this flag is enabled, Operators will be prompted for a Reason when processing a Stock Loss
     
    Statement Options

    • This section is used for configuring the Options for Account Statements from this Venue
     

    Configuration Option

    Description
    Logo
    • Use this drop-down to select the Logo to appear at the top of Statements
    Show Points Summary
    • When this flag is enabled, the Accounts' Points Summary will be included at the bottom of Statements
    Show Credit Available
    • If enabled, Charge Accounts will include Available Credit at the bottom of Statements
    Show Customer Number
    • When enabled, the Customer Number will be included on Statements
    Show Venue Name
    • If enabled, the Venue Name will be included on Statements
    Include Zero Sales
    • By default, Zero-Amount Transactions that do not affect any Balances will not be included on Statements, however, with this flag enabled, Zero-Amount Transactions will be included
    Include Any with a Balance
    • By default, only Accounts with activity to be Printed will have a Statement generated, however, if this flag is enabled, Statements will be Printed for all Accounts that have Non-Zero Balances
    Logo on Left
    • With this flag enabled, the Logo will Print on the top-left of Statements
    Enable Email Statements
    • If this flag enabled, Statements will be emailed directly to Accounts as an attached PDF
    • For any Account without an email address, the Statement will still be Printed
    Email Text
    • Use this drop-down to select the contents of the email body from the saved messages
     
    Security Flags

     

    Flag

    Description
    All PCI Security Settings
    • This enforces many requirements to be PCI PA DSS compliant
    • It will enforce tough password requirements and auto close of some maintenance screens
    • This is required when using link EFTPOS or Card Authorisation in some countries
    No Blank Passwords
    • Enabling this flag will enforce all Operators to have a Password to be able to log in
    Complex Passwords
    • Enabling this flag will enforce Password complexity:
      • Minimum length of 7 digits
      • Both Number and Alpha characters must be used
    Passwords 90 Days only
    • If this flag is enabled, Password changes will be enforced after 90 days since Password creation
    Limit 5 Failed Logons
    • When enabled, after 6 consecutive incorrect Passwords are entered for an Operator login attempt, the Operator will be locked-out for 30 minutes
    Till Passwords Keyed Logon
    • If enabled, Operators will be required to enter the Password on SmartPOS Workstations by typing in the login code
    Till Password Scanned Logon
    • When this flag is enabled, Operators will be required to enter a Password to access SmartPOS Workstations even if the Operator has scanned a card, RFID,  or similar device
     
    Report Printing Options

     

    Configuration Option

    Description
    Report Logo
    • Use this drop-down to select the Logo to appear at the top of Reports
    Hide PDF Preview
    • By default, when Printing Reports, BackOffice creates a PDF Document that can be Viewed and Optionally Printed, however, enabling this flag will turn off that default so that a direct Print method can be used instead
    Legacy Print Preview
    • Enabling this flag will display an option to use the Legacy Print Preview direct to the Printer (rather than a PDF Document)
    Legacy Print Direct
    • If this flag is enabled, an option will be displayed to use the Legacy Print direct to the Printer (rather than a PDF Document)
    Show Auto Email
    • When this flag is enabled, an option will be available to email a Printed Report directly rather than Viewing or Printing
    PDF In Unicode
    • This will Print PDFs using a Unicode font
    • Only use this to Print in Asian Language Characters
    Add Workstation ID
    • When generating PDF documents, the Filename will be the Report name suffixed with the current Date and Time
    • If multiple Workstations all share the same directory - to avoid filename clashes - enabling this flag will also append the Workstation ID to the Filename
    Print Venue Name
    • Enabling this flag will Print the Venue Name at the top of Reports
    • This is not needed for pre-printed stationery
    Print Venue Address
    • Enabling this flag will Print the Venue Address at the top of Reports
    • This is not needed for pre-printed stationery
    Print Phone Numbers
    • Enabling this flag will Print the Venue Phone Number at the top of Reports
    • This is not needed for pre-printed stationery
    Logo on Left
    • If this flag is enabled, the logo will Print on the top-left of Reports instead of the top-right
    PO Template
    • If desired, use this drop-down to select an alternative template to be used in place of Standard PO Reports
    • The list will be generated from all *.rdl files located in the configured Reports path
     
    Graphical Tables Flags
    • These flags refer to the behavior of Table Maps in SmartPOS for this Venue

     

    Flag

    Description
    Do Not Use Graphical Tables
    • Enabling this flag will remove the TableMap Set and TableMap Editor menu options
    Display Table Number
    • If this flag is enabled, Table Numbers will be displayed on all Tables on Graphical Table Maps
    Display Guest Count
    • When this flag is enabled, the Guest Count will be displayed on Seated Tables on Graphical Table Maps
    Display Table Name
    • Enabling this flag will display Names on Seated Tables on Graphical Table Maps
    Display Table Balance
    • If enabled, the current Balance will be displayed on Seated Tables on Graphical Table Maps
    Display Time Since Seated
    • When this flag is enabled, Seated Tables will display the Time the Table has been seated on Graphical Table Maps
    Display Time Since Last Order
    • Enabling this flag will display the amount of Time since the last order on Seated Tables on Graphical Table Maps
    Display Waiter Name
    • When enabled, if Waiters are used in the Venue, Waiters' Names will be displayed on Graphical Table Maps