Global, Venue, Store, Till & Device Setups
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      1. INTERNAL - Bepoz Help Guides
      2. End-User | System Setup & Admin
      3. Global, Venue, Store, Till & Device Setups

      40 | Aged Debtors Configuration

      The Aged Debtors feature, the first phase of a new account charges and payments system, allows users to generate reports on outstanding account debts categorized by industry-standard aging brackets: Currently Owing 30 Days Owing 60 Days Owing 90+ Days Owing This feature introduces a new "Aged Debtors" reporting view within the Account List and a new tab in the account maintenance window. Both provide a summary of outstanding balances based on the age of each charge.

      The Aged Debtors feature, the first phase of a new account charges and payments system, allows users to generate reports on outstanding account debts categorized by industry-standard aging brackets:

      • Currently Owing

      • 30 Days Owing

      • 60 Days Owing

      • 90+ Days Owing

      This feature introduces a new "Aged Debtors" reporting view within the Account List and a new tab in the account maintenance window. Both provide a summary of outstanding balances based on the age of each charge.

      What are Aged Debtors?


      Overview

      The Aged Debtors feature, the first phase of a new account charges and payments system, allows users to generate reports on outstanding account debts categorized by industry-standard aging brackets:

      • Currently Owing

      • 30 Days Owing

      • 60 Days Owing

      • 90+ Days Owing

      This feature introduces a new "Aged Debtors" reporting view within the Account List and a new tab in the account maintenance window. Both provide a summary of outstanding balances based on the age of each charge.

      Specifications

      Version: 4.7.4.3

      Released: 28th January 2025

      Applies to: Backoffice

      Key Features & Capabilities

      • Global enablement of the aged debtor's functionality

      • Transaction age-based charge reporting

      • The new account statement PDF section summarises outstanding amounts categorised by age brackets.

      Walkthrough

      Video Walkthrough

      Configuration

      How to enable Aged Debtors

      • Open Backoffice & login with an approved user

      • Navigate to ‘System Setup’ → ‘Global Settings’

      • Select the ‘Flags’ tab

      • Within the ‘Flags’ section, check ‘Aged Debtors’ to enable the functionality.

      The operator requires the ‘Maintain Global Settings’ permission to be enabled within the General → System Setup operator permissions.

      Enabling this feature initiates a system-wide recalculation of all outstanding account balances. Depending on the number of accounts and the frequency of charge and payment transactions, this may cause a brief delay in aged debtor reporting.


      Aged Debtors Reporting Options


      Accounts List

      With ‘Aged Debtors’ enabled in the ‘Global Settings’, a new reporting view becomes available within the ‘Account List’ in Backoffice.

      The new view includes the following fields:

      • Current Owing

      • 30 Days Owing

      • 60 Days Owing

      • 90+ Days Owing

      Accounts Maintenance Window

      Enabling "Aged Debtors" in Global Settings activates a new "Aged Debtors" tab within the Backoffice Account Maintenance window.

      This tab displays the following:

      • Current Owing

      • 30 Days Owing

      • 60 Days Owing

      • 90+ Days Owing

      The operator requires the ‘View Accounts’ permission to be enabled within the Maintenance → Accounts & Memberships operator permissions.


      Accounts Statement - Generated PDF


      The generated Account Statement now includes a detailed breakdown of charges, categorized according to industry-standard aging brackets.


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