Attaché Interface and Setup

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This supports Purchases, Sales and AR Interfacing. The data is imported into Attaché using its Keystroke File Interface (KFI).

Firstly, a special user must be created within Attaché called Bepoz. This user will have the screens setup that must match the import formats. It is when this user is logged onto Attaché, that the files exported by BEpoz will be imported by Attaché.

Many of the Account Codes in the Interface setup are actually (product) Service Codes within Attaché. These Service codes are then configured within Attaché - this enables the tax to be allocated correctly and the relevant GL Accounts to be updated.

NOTE: It is critical that Attache has a GL Set setup called Bepoz with a code of BEP. This has all

General Ledger accounts pointing to the same GL ACCOUNT called BEpoz Clearing as a Current Liability. This ensures that no GL Account entries (per se) are generated when sales and AR Data are sent to Attache. It is also critical that the SALESTAXED and SALESTAXFREE Sales codes point to this GL Set. NOT the Inventory sales codes!

Attache requires a Customer called BEpoz – Daily Sales are posted to this. This should also point to the GL Set called BEpoz.

Attache Settings:

In Customer/Invoicing options: User Selected Transaction Screens to be ON. And Preferrably a password set.

                 Date Year Format must be fixed to 2

                  

The customised Bepoz Invoicing Screen should be loaded and set as the default screen for the Bepoz User.

There are the standard Service codes that need to be created in Attache....

Type                      Name                   Tax Code              GL Account          

Purchasing              B_INVTAX               GST                          Stock On Hand

Other Attache Stuff to be Done:

• Create an Attaché user called BEPOZ.
• In the company that BEPoz integrates to:

o              Copy the new invoice screen into the folder SCREENS\SALES. o In Setups | Customers | Options | Invoicing Options, turn on the option for User selected transaction screens and enter a password if required. o    Setup an new General Ledger account called BEPOZ CLEARING, making it a Current Liability. o       Setup a new General ledger Set called BEP, description being BEPoz and set every account to be the BEPoz Clearing account setup in the previous step. o In Masterfiles | Products | Products & Services | Services Maintain, setup the following codes. Ensure each code has the GL Set of BEP, and the GL Expense Code set to the BEPoz Clearing Account.

• Log into the live company as the user BEPOZ.
• Go to Transactions | Customers | Invoices | Create.
• Press <F7> to select a different screen layout.
• Enter the password if required.
• Select the new screen copied into the company at the beginning.

After completing all these steps everything should be right to go. We just need to put in the codes for the Services.

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