2 | BidFood Integration - Supplier Comms Setup Guide

This article covers a step-by-step guide to configuring the BidFood Supplier Comm link in Backoffice. The Supplier Communication component allows Operators to receive Pricebook file, Invoices and send the Purchase Orders to and from BidFood Server to Bepoz.

This article covers a step-by-step guide to configuring the BidFood Supplier Comm link in Backoffice.

The Supplier Communication component allows Operators to receive Pricebook file, Invoices and send the Purchase Orders to and from BidFood Server to Bepoz.

Operators have the ability to do the following:

Retrieve Pricebook files and process them in SupplierItem table at Bepoz;
Retrieve Invoice files and process the Invoices in the Bepoz system;
Send Purchase Orders to BidFood

The process of adding required Supplier and other details are described in this article.

Prerequisites

To access Suppler Comms Settings; the applicable Operator privileges will need to be enabled:

Operator Maintenance 'General' Tab

System Setup: 'Maintain Supplier Comms' flag

BidFood Supplier Comms Setup

N.B It is mandatory that you have separate Supplier Comms created for each BidFood venue

Step-by-Step Guide

In BackOffice, Navigate to System Setup in the side menu panel
Select the Supplier Comms option which will open a new Supplier Communications Tab
From the header, click on the 'Add Supplier Comms' button which will open a New Communication Link
Fill in the required details of the supplier

Field	Description
Supplier	This is the supplier Name that is linked to the Supplier Communication Link
Venue	This is the Venue that the Communication is for
Receive Store	This is the receive Store that the Communication is for
Link Name	This is the Name of the Supplier Communication Link
External DLL Name	This is the name of the External DLL that the Supplier Comms uses
Class Name	This is the class name for the selected External DLL. Set the Class Name as BidFood
Send Mode	Configure the Send Mode to send Purchase Orders from Bepoz to BidFood supplier
Receive Mode	Configure the Receive Mode to receive the Invoices from BidFood server to Bepoz
Price File Mode	Configure the Price File Mode to receive the Pricebook Files from BidFood server to Bepoz
Settings	Settings required for the interface
View Log File	This displays the Supplier Comms logs which includes if any error messages encountered when connecting to BidFood server
Set Defaults	Sets the Supplier Comms with default setup

N.B It is mandatory that you have the details from the supplier: Service URL, Logon ID and Password
From the drop-down menu select a Supplier; a prompt will appear:

If Yes is selected, the system will auto-fill the Link Name; if No is selected, a Link Name will need to be entered
Select the External DLL called 'Supcomanz.Dll' from the dropdown list
Select the Class Name 'BidFood' from the dropdown list
This will display another prompt as given below:

Select Yes to set the default setting for BidFood
Below is a sample setup:

Send Mode Fields

Fields	Description
SendMode	Select a mode on how you would like the Supplier Comm to send a Purchase Order to the Supplier
Service URL	This is the connection URL provided by supplier to connect to supplier server
Logon ID	This is the Logon ID provided by supplier to connect to supplier server
Password	This is the password provided by supplier to connect to supplier server
Local Path	This is the Local path where the export will save to
Remote File Spec	This is the file extension name of the exported file
Last Sent Date	The date of the P.O was last sent
Last Sent P.O.	Name of the P.O that was last sent

Receive Mode Fields

Fields	Description
Recv Mode	Select a mode on how you would like to receive the invoice from the Supplier
Service URL	This is the connection URL provided by supplier to connect to supplier server
Logon ID	This is the Logon ID provided by supplier to connect to supplier server
Password	This is the password provided by supplier to connect to supplier server
Local Path	This is the Local path where the import will save to
Remote File Spec	This is the file extension name of the imported file
Delete Remote File	When this flag is enabled, it deletes the invoice file from BidFood SFTP folder once the file is imported successfully to Bepoz
Last Recv Date	The date of the Invoice was last received
Last Recv Inv	Name of the Invoice that was last received

Price File Mode Fields

Fields	Descriptions
Price File	Select a mode on how you would like to receive the Price file book from the Supplier
Service URL	This is the connection URL provided by supplier to connect to supplier server
Logon ID	This is the Logon ID provided by supplier to connect to supplier server
Password	This is the password provided by supplier to connect to supplier server
Local Path	This is the Local path where the import will save to
Remote File Spec	This is the file extension name of the imported file
Delete Remote File	When this flag is enabled, it deletes the invoice file from BidFood SFTP folder once the file is imported successfully to Bepoz
Last Recv Date	The date of the Price file book was last received
Last Recv Inv	Name of the Price file book that was last received

Settings Fields

Field	Description
Account Number	This is the BidFood account number used to download PriceBook file, invoice and upload Purchase Order to BidFood server. This is provided by BidFood
Used Only Local Files	When the flag is ON, the files available in BidFood import or Pricebook local directories are processed without connecting to BidFood server

2 | BidFood Integration - Supplier Comms Setup Guide

This article covers a step-by-step guide to configuring the BidFood Supplier Comm link in Backoffice. The Supplier Communication component allows Operators to receive Pricebook file, Invoices and send the Purchase Orders to and from BidFood Server to Bepoz.

Field

Description

Send Mode Fields

Fields

Description

Receive Mode Fields

Fields

Description

Price File Mode Fields

Settings Fields