1 | Check Stock System Interface Setup

This article explains the procedure for implementing the Bepoz interface to the stock system called Check. Bepoz exports sales data to Check on a daily basis - after the new day starts, for the previous day(s). Check then processes this information to update its Quantity On Hand. Bepoz only sends Sales Data; no Transfers or Stock Losses or other Stock Adjustments are sent. This is done using a Stock Report which is exported via a BackOffice Extension.

This article explains the procedure for implementing the Bepoz interface to the stock system called Check.

Bepoz exports sales data to Check on a daily basis - after the new day starts, for the previous day(s). Check then processes this information to update its Quantity On Hand.
Bepoz only sends Sales Data; no Transfers or Stock Losses or other Stock Adjustments are sent. This is done using a Stock Report which is exported via a BackOffice Extension.
Check will then create a Bepoz Product Import file to update the Bepoz Quantity on Hand and Costs which is implemented as a Scheduled Job in Bepoz.

Prerequisites​​​​​​​

• To begin the implementation process, the Implementation Operator must have the following privileges enabled:
• Ability to use BackOffice
• Access to & maintenance of Scheduled Jobs
• Access to & maintenance of Venue, Stores & Tills

Scheduled Job

• The Check interface comprises a Bepoz Scheduled Job that creates an export file that is then picked up by Check.
• This Scheduled Job is recommended to run daily.
• Please see the image and setup notes below for instructions:

Scheduled Job Setup Instructions

• After adding a new Scheduled Job, enter a Job Name and then set it as follows:
  • Job Type: External DLL
  • DLL Name: Jobexport.dll
  • Class Name: Check Sales Export
• Set any other required configurations such as "Run Missed Jobs", "Run as", etc.
• Configure the required Schedule(s); again it is recommended to Run this Job at least once per day
• Within the Job Options, enter the Export File Directory where the Sales File will be located
  • A different file is created for each Venue as Store sales data is in each file
  • The Export Filename should be as follows:
    mcDDMMYY.NNN
    where
    mc = text (RVC Prefix)
    DDMMYY = Date of Data
    NNN = Sitecode of Venue (padded left with 0 e.g. 001)
• Click OK to save the Job

BackOffice Extension

• There is also a BackOffice Extension that must be added and configured.
• This will add a new menu option called 'Re-Export Check Sales Files' which will be located in the top menu bar of BackOffice.
• Please see the image and setup notes below for instructions:

BackOffice Extension Setup Instructions

1. After adding a new Device, enter a Device Name and then set it as follows; note that the "Show All DLLs" flag must be turned on):
   1. Device Type: BackOffice Extension
   2. External DLL Name: JobExport.Dll
   3. Class Name: Check Sales BO
2. Click OK to save the Device
3. Reload BackOffice to update with the 'Re-Export Check Sales Files' option in the menu bar (see below)