3 | Clocking Job Configurations

After accessing Clocking Setup via the Operational Setup menu, various Clocking Jobs can be maintained. Use the buttons in the header section of the Clocking Jobs tab to Add, Edit, and Delete Clocking Jobs. This article will cover Clocking Job maintenance and the fields settings within a Clocking Job Setup. This article also covers Operator Clockings so that if an Operator has multiple Clocking Jobs assigned to them, they will have the ability to select the appropriate Clocking Job when they Clock In for a shift.

After accessing Clocking Setup via the Operational Setup menu, various Clocking Jobs can be maintained. Use the buttons in the header section of the Clocking Jobs tab to Add, Edit, and Delete Clocking Jobs.

This article will cover Clocking Job maintenance and the fields & settings within a Clocking Job Setup. This article also covers Operator Clockings so that if an Operator has multiple Clocking Jobs assigned to them, they will have the ability to select the appropriate Clocking Job when they Clock In for a shift.

Prerequisites

For more information on Clocking Prerequisites, please refer to the Clocking Job Prerequisites Article

Clocking Job Maintenance

Whether Adding a new Clocking Job or Editing an existing Clocking Job, the Clocking Job Maintenance window will remain the same; the fields and settings will be outlined below

Header

On the top of the window, there are 3 fields as shown below

Name – Name of the Clocking Job
Allowed Venues – This allows for selecting a Venue, Venue Group, or Venue Set if the Clocking Job should not be available in All Venues (only used for Multi-Venue Organizations)
Description – This is an optional text field for setting a description for the Clocking Job

Rates

Below are fields for the Rates setup

These fields allow customizing the rates for overtime, meal rates, paid breaks and rest breaks

Mandatory Fields

There are two fields required for Clocking setup

Base rate – This is the base Labor Cost rate for the type of Clocking Job
Standard Shift hours – This is the standard length of a single shift in hours

Overtime Fields

Daily Overtime hours – Set the Daily overtime hours, if more then the daily hours are worked in a day
Daily Overtime Rate – Set the rate for the daily overtime hours that will be paid. daily overtime rate will be used for excessive hours
Weekly Overtime hours – If more than the weekly overtime hours are worked in a week, then the weekly overtime rate will be used for the excessive hours
Weekly Overtime Rate – Set the rate for weekly overtime hours that will be paid. If both daily and weekly overtime hours are passed then the highest rate will be used

Paid Breaks

Daily Paid Breaks Minutes - Sets on how long an operator gets a paid break
Paid Break Reqd Hours – Minimum number of working hours required to take a break

Breaks Alert Fields

Rest break alert hours – Set the hours to be alerted for a rest break
Meal break alert hours - Set the hours to be alerted for a meal break

Alerts for Exceeded Meal Breaks

With Bepoz, a Scheduled Job can be created to Alert when Break Periods are exceeded
To do so, go to System Setup > Scheduled Job
Click on the Add Job button
Type the Name and Select Venue for the Job
The DLL Name for this Job should be "Jobstd.DII" and ClassName should be "Labour Cost Calculate"
Select a Schedule for the Alert by Clicking the Add button on the Schedule section
Tick the Flag "Alert Rest Periods & Meal Breaks" On and Select the "Contact list to send Alert to" from the drop-down menu

Penalty Fields

Penalty rate – This field allows setting the penalty rate if the venue has certain times that pays different to the shift Base Rate
Penalty rate Schedule – This is a list of schedules for the Clocking Job's Penalty Rate

Extra payments

Extra Payments are used for working an amount of time, meal allowance etc.
E.g., work more than 4 hours you get $15 Payment for a meal

Daily payments – Daily payment Hours are worked in one day. Then the Daily Payment Amount will be paid to the operator labor cost
Weekly Payments - Weekly payment Hours are worked in a week. Then the Weekly Payment Amount will be paid to the operator labor cost

Flags

Allowed Breaks – This flag allows for rest and meal breaks controlled by the Operator from the Till

Privilege Operator

Privilege Operator controls an Operator's privileges on the basis of Job they have clocked in for
Appropriate privilege level can be chosen by using the drop-down and selecting an Operator or Operator Group from the System who's privileges will be passed on to an Operator who Clocks In using this Job

Assigning a Clocking Job to an Operator

To Assign a Clocking Job to an Operator, Go to Maintainance > Operator Maintainance
Double-click the Operator who needs Clocking Jobs or highlight the Operator and click on Edit Operator
Click on the Operator Clocking Jobs Icon on the bottom of the window which will open a Clocking Job window

Clocking Jobs can be Added and Deleted from this window
With Bepoz, Operators can also edit the assigned Clocking Job by double-clicking the Clocking Job that has been assigned

Related Material

Clocking Job Prerequisites
Clocking Job Functionalities
Clocking Reports