1 | GCS Setup & XML POS Interface

This lesson covers the GCS Interface in general along with the details regarding Golf Computer Systems XML Interface such as configuration process and GCS Interface Functions.

1 | GCS Setup & XML POS Interface

Category: | CALink, Accounts & Gaming

This lesson covers the GCS Interface in general along with the details regarding Golf Computer Systems XML Interface such as configuration process and GCS Interface Functions.

Prerequisites​​​​​​​

• To begin the implementation process, the Implementation Operator must have the following privileges enabled:
  • Have all 'System Setup' Operator flags turned on
  • GCS uses a standard TCPIP Link to communicate Member Details and Account Balances
  • You can charge sales to a Member Account in GCS and also post a Payment to GCS
  • You must turn on the "Supports Charging" flag in the Venue Setup and also select an External Payment Totaliser for reporting
  • Other CALink Options that must be Set:
    • Use Product Sort: By default, the system will use the Product Types (1-30) for Item Codes, if this flag is on, it will use the Product Sort (1-30). (See ItemCodes)
  • ITEMCODES:
    • There are 30 Types or Sorts (1-30)
    • There are also some preset Codes:
      Tips = 31
      HandlingFee = 32
      OtherCharges = 33
      MembershipFees = 34
      Discount = 35

CALink Settings

• The settings within CALink.exe will need to be set up similar to the below image with the appropriate SQL Server Address and Ports in place:
  • You will need to get the following from GCS for each Installation and set up the relevant fields
    • Server IP Address
    • Server TCP Port Number

Payment Types

• If sending payments across to GCS, then you also must have Payment Types in GCS that match the standard Payment types in BEpoz
  • These are matched via the name
  • The GCS Name may be longer than the BEpoz Requirement, but must include the exact text defined below:
    • POSCASH- This is the Cash Payment Type
    • POSCARD- This is used for any manual Credit card payment (This could be "Credit Card" in GCS
    • POSCHEQ or POSCHQ– This is for Cheques it may be called Cheque
    • POSEFT – This is for EFTPOS it may be called EFT or EFTPOS 

GCS Partial Charge Amount Only

• Usually, GCS will charge the whole transaction to the members GCS Account
• If you wish to only charge a portion of the transaction, you can put a new Partial Charge button on the keyboard of the Till
• The CALink Charge Till function has a Flag to force a Tendered amount – this will force GCS to only charge the tendered amount

Member Download

• There is also a Job called "Import GCS Members" in JobExport
  • This allows you to download the full member database from GCS into BEpoz for Member sales Analysis; this is Optional
  • GCS Partial Charge Amount Only:
    • Usually, GCS will charge the whole transaction to the members GCS Account
    • If you wish to only charge a portion of the transaction, you can put a new Partial Charge button on the keyboard of the Till
    • The CALink Charge Till function has a Flag to force a Tendered amount – this will force GCS to only charge the tendered amount

Background & Other Info

Golf Computer Systems
POSInterface 
Version 2.36.9.52 
01 February 2017 
The Golf Computer Systems XML Interface started life as the GCS XML Point of Sale Interface and has grown to support other functionality. Called "the Interface" for the remainder of this document, it is a module designed to accept data across a TCP/IP connection from Point of Sale terminals. POS Back Office or other third parter server into GCS's Membership Management System and return information about members and/or accept payments. 
Functionally the interface will enable member validation from MMS to occur when a member is identified at POS. Following successful validation the member POS transactions may pass across the interface and record against appropriate ledgers within MMS, either for account charging or reduction of credit account balances. Additionally the interface will enable account balance queries on a per member basis, and account payments by members to any applicable ledgers within MMS. In the latter case the payment will register for cash reconciliation in POS but will not form part of sales revenue. 
Contact
Questions relating to the Interface specification should be directed to Chris Matheson of Golf Computer Systems by phone on (07) 3366 6696 or email to chris@golfclub.com.au. 
Document Conventions
Information about interface fields is colour coded to represent the following: