2 | IBA E-Commerce Marketplace - Schedule Job Setup Guide

This article covers the setups required to configure the Schedule Job for implementing the Bepoz integration with the IBA E-Commerce Marketplace. This facilitates our integration with Metcash's online ordering platform for their bottle shop banner groups.

This article covers the setups required to configure the Schedule Job for implementing the Bepoz integration with the IBA E-Commerce Marketplace.

This facilitates our integration with Metcash's online ordering platform for their bottle shop banner groups.

Prerequisites

Minimum Bepoz version of 4.7.0.4 is required for this functionality
To access and setup Schedule job for IBA E-Commerce, the following Operator privileges need to be enabled

Setting up Schedule Job

Prior to adding and configuring the required Scheduled Job, it's recommended to create several Default records/items to be used with this integration
If the Defaults are not created, other records/items from the database may be used, however, that is not recommended
Details for each of the default items' are as detailed below

Default Operator; e.g. "E-Commerce Operator"
Default Account Group; e.g. "E-Commerce Accounts"
Default Product; e.g. "E-Commerce Default" or "No Match" (this is used as the default product when there is not a match between the E-Commerce Marketplace product and the local Bepoz database products)
Default Delivery product; e.g. "Ecommerce Delivery Product"
Default Till; e.g. "Marketplace Orders Workstation" (not necessary to add a new Till for this; if not then determine which Till will be used to handle E-Commerce orders)
E-Commerce Table Group
E-Commerce External Payment
E-Commerce Discount Totalizer
A Product custom flag to be assigned to any products to be sold via the E-Commerce platform

IBA E-Commerce Order Schedule Job

This scheduled job, once configured allows the SmartController to communicate with the IBA E-Commerce platform; that, in turn, will send current pricing as well as live inventory from the local database to the E-Commerce platform
This ensures that all stock movements and price changes will be updated in near real-time so that the E-Commerce platform has accurate quantity on hand (QOH) and pricing data

To set up the BackOffice schedule job, log into the BackOffice and complete the following steps:

Set any other required configurations such as "Run Missed Jobs", "Run as", etc.
Configure the required schedule(s)
To access all the Job Options, save the job and then re-open it, and then click on the "Extended Setup" button at the bottom of the window

Service Settings - These will be supplied by IBA and must be unique per Venue

Feild	Description
API URL	This is the base URL used to connect to the IBA E-Commerce platform
StoreID	This is provided by Metcash / IBA; this will be the ID used for the E-Commerce marketplace store
Application Key	This is provided by Metcash / IBA
Subscription Key	This is provided by Metcash / IBA
Auth Key	This is provided by Metcash / IBA
Site ID	This is provided by Metcash / IBA
Version	Enter 'v5.1' as the version number

Field	Description
Custom Field	Set as the Product Custom flag that was created for this purpose; this is used as an identifier and the scheduled job will then only send info for the products that have the custom flag turned ON
Invoice Polling Mode Seconds	This is the time interval in seconds of how often to connect to the IBA E-Commerce platform to retrieve marketplace orders onto Bepoz SmartPOS
Product Update Interval Seconds	This is the time interval in seconds of how often to connect to the IBA E-Commerce platform to update Product stock and price data
Default Product	This is the product that will be sold if there is no match to a Bepoz It is recommended to set up a product called "No Match" or similar so it can be identified by the Operator whilst processing the IBA E-Commerce order on SmartPOS
Default Deliver Product	This is the product to sell that will match to the Delivery charges when an order is processed
Default Operator	This is the Operator that all IBA E-Commerce orders will be attributed to It is recommended to set up an Operator called "Marketplace Operator" or similar so the IBA E-Commerce online orders can be attributed to that Operator
Exact GTIN Match	To be checked on if exact GTIN match is required

Field	Description
Venue	This is the Venue that this job's 'Venue Specific Settings' will apply to
Order Discount Totalizer	This is the Order discount totalizer that will be used for IBA E-Commerce Orders when an invoice discount is applied to the order
Default Till	This is the Till that all IBA E-Commerce Orders will be attributed to in this Venue It is recommended to set up an individual Till called "Marketplace Orders" so the online orders can be attributed to that Till for reporting
Table Group	This is the table Group to which orders retrieved from the E-Commerce platform will be attributed to A Table is automatically created when an E-Commerce transaction is retrieved in SmartPOS - this is the Table Group that will be created for
Account Group	This is the Account Group that will be used for adding and updating E-Commerce Customers in the Bepoz database
External Payment	Since E-Commerce orders are paid for via the external platform, this is the External payment that will be attributed to E-Commerce orders