3 | ILG Promotions File Import

This article covers a step-by-step guide to importing the ILG Promotions in BackOffice. Similar to the ILG Pricebook Import, the ILG Promotions File Import begins with creating and configuring a Scheduled Job which will Import the current Promotions file from ILG. After being Imported, the Promotions will be created in Bepoz and can be located in the Product Promotions component of BackOffice with Start End Dates and Promotional Pricing obtained during the Import.

This article covers a step-by-step guide to importing the ILG Promotions in BackOffice.

Similar to the ILG Pricebook Import, the ILG Promotions File Import begins with creating and configuring a Scheduled Job which will Import the current Promotions file from ILG.

After being Imported, the Promotions will be created in Bepoz and can be located in the Product Promotions component of BackOffice with Start & End Dates and Promotional Pricing obtained during the Import.

When Promotions are Active in accordance with the Imported Schedule, Promotional Pricing will be in effect at SmartPOS Workstations nominated in the Promotion (NB: Promotions' Venue, Stores, and Tills can be filtered after Import if needed).

Prerequisites

To access Promotion Import features, the applicable Operator Privileges will need to be enabled

Operator Maintenance 'General' Tab

System Setup: "Maintain Scheduled Jobs" Flag

Scheduled Job Setup

Retrieve and Process ILG Promotions

To get started, log in to BackOffice and complete the following steps:

Navigate to System Setup in the sidebar, expand and select Scheduled Jobs to open the Scheduled Jobs Tab
From the header section of the Tab, select the Add Job button which will open a Job Maintenance window
Begin by giving the New Job a relevant Job Name, the Job Type should be 'External DLL', DLL Name should be set to 'Jobscandata.Dll', and the Class Name should be set to 'ILG Promotions File'

Optionally configure additional setups; e.g., Venue(s), Run Missed Jobs, Chained Job, etc.

Configure a Schedule or Schedules for when the Job will run

Again, it's recommended to check for updates and current Promotions daily so scheduling the Job to run every day at a specific time or at Startup is suggested
As an alternative to configuring a Schedule, this Job can be chained to the ILG Pricebook Import Job and will then automatically run immediately after that Job has ended

Configure the Job Options with the proper credentials and settings for each field:

Server URL is the URL of the FTP server; in this case, this should be 'mftp.ilg.com.au' or other as provided by ILG
Remote Directory is the containing folder on the FTP server and should be provided by ILG
Username as provided by ILG
Password
Customer Number as provided by ILG
Local Path only needs to be used if the file will be retrieved Locally rather than via the FTP server; when retrieving locally then the Local containing Folder Directory must be entered accurately into this field
File Spec is the File Name or Search String; in this case, this should be set to 'promotions.xxml'
Supplier drop-down will list all of the configured Suppliers in the System and should be set to the appropriate Supplier in regards to the incoming Promotions
Venue drop-down will list all of the System's Venues and should be set to the Venue where Promotions will be filtered to
Discount Totaliser drop-down will list the System's Discount Totalisers and should be used to select the Totaliser that any Discount attributed to the created Promotions will be added to

Select OK to save the Job
Reopen the Job by selecting from the list of Scheduled Jobs and then click on the Run Now! button to run the Job manually or optionally, leave the Job to run at the next scheduled day & time/s or if the Job is chained to another Job leave it to run when that Job ends