2 | Introduction to Supplier Contract Pricing Policy

This article outlines the concept of Supplier Contract Pricing and how they can be configured within BackOffice. Supplier Contract Pricing is a module that has the ability to enforce Product Cost Prices that are negotiated or an agreed price, by the organisation and by the Supplier. The Supplier Contract Pricing contains all of the Prices of Products that are provided by the Supplier/s. NB: Supplier Contract Pricing is available from Bepoz v4.7+.

This article outlines the concept of Supplier Contract Pricing and how they can be configured within BackOffice.

Supplier Contract Pricing is a module that has the ability to enforce Product Cost Prices that are negotiated or an agreed price, by the organisation and by the Supplier.

The Supplier Contract Pricing contains all of the Prices of Products that are provided by the Supplier/s.

NB: Supplier Contract Pricing is available from Bepoz v4.7+.

Supplier Contract Pricing Implementation

 

• To use Supplier Contract Pricing the system must be authorised for the Supplier Contract Pricing Module
• To check if your system is authorised, follow these steps after logging into BackOffice:

1. Click on the Authorisation button at the top of BackOffice window
2. This will open an Authorisation window
3. If the Supplier Contract Pricing flag is enabled, the system is authorised to use the Supplier Contract Pricing Module
4. Once the system has been authorised, the Supplier Contract Pricing Module will appear within the Menu sidebar in BackOffice

• If you are not currently set up for Supplier Contract Pricing and would like to be, please contact your Bepoz retail office

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Venue Maintenance Purchasing Policy

• Within the Venue Maintenance, a Purchasing Policy under the External Links tab displays
• This will allow Operators to set a Preferred purchasing policy per Venue which applies to Posting Purchase Orders and Receiving Purchase Orders

            

Purchasing Policy	Description
Lowest Price, Preferred Suppliers Only	If this is selected, it will force the Store(s) to use: The Preferred Supplier code with the lowest available cost price, otherwise Use the Global Products preferred Supplier code with lowest available cost price, otherwise Use the Product code from the preferred supplier with the lowest available cost price If there is no preferred supplier set, the product cannot be ordered and a 'No Preferred Supplier exists' message is displayed for that product when selected. If an attempt is made to order a product from a non-preferred supplier, the product cannot be ordered and a 'Not Preferred Supplier' error message is shown for the product when selected
Lowest Price, Preferred Suppliers	If this is selected, it will force the Store(s) to use: The preferred supplier product code with the lowest available cost price, otherwise Use the global products preferred supplier code with the lowest available cost price, otherwise Use the product code from the preferred supplier with the lowest available cost price (If no preferred supplier, forces the product code from the supplier with the lowest available cost price) If an attempt is made to order a product from a non-preferred supplier, the product can be ordered and a warning message 'Not Preferred Supplier, Are you sure you want to proceed? (Yes/No)' message is displayed for that product when selected If yes, it will add the product If no, it will not add the product to the Purchase Order
Lowest Price, All Suppliers	If this is selected, it will force the product code from the Supplier with the lowest available cost price, if not then purchase order functionality works as it does currently
Off	This is the default, and if it selected, purchase order functionality work as it does currently