1 | Member Draw Setup

Learn how to focuses on Member Draws, adding and setting up new Draws into the system and Viewing the Draws that have been conducted. Member Draw Setup allows Operators to set up & maintain Draws for the Organization's Account Members The Account Members are selected for the draw based on either their Sales in a Time Period or Sales Qty in a Period or, can be a Badge Draw.

This article focuses on Member Draws, adding and setting up new Draws into the system and Viewing the Draws that have been conducted.

Member Draw Setup allows Operators to set up & maintain Draws for the Organization's Account Members

The Account Members are selected for the draw based on either their Sales in a Time Period or Sales Qty in a Period or, can be a Badge Draw.

NB: The availability of the Raffles & Draws component is controlled by a separate System Authorisation.

Member Draw Name

• Enter the name for the Member Draw 

Temporarily Suspended

• This flag will stop this draw from appearing in the possible Draws list temporarily  

Venue

• Sets the venue where the Raffle is sold and drawn

Draw Type

• Badge Draw
• Here, the numbers are drawn from all the matching Accounts defined by the Account Profile set
• All Accounts in the Account Profile have an even chance of winning
• Sales Amount in Period
• Here, numbers are drawn from Accounts that have had total sales over the Minimum spend since the Sales Start Time
• An Account may have multiple chances of winning based on the total Sales Amount spent
  
• Sales QTY in period
• Here, numbers are drawn from Accounts that have bought items priced more than the Minimum Spend since the Sales Start Time
• An account may have multiple chances of winning based on the number of items bought
  

Account Profile

• Assigns an Account Profile for this Member Draw
• Clicking the Add button will open an Account Profile Setup from where operators can add accounts for the Draw

Member Draw Schedules

• Assigns a Time and Date scheduled to the Raffle, however, draws do not necessarily have to be completed in the given time
• To add a schedule, click on the Add button which will open a New Schedule window

• The schedules can be Edited and Deleted by clicking on the Edit and Delete button respectively

Options

Sales Start time

• Only include Account sales incurred after the pre-set Sales Time 

Minimum Spend

• For 'Sales Qty in Period' draw, this is the minimum sales price per product that qualifies an Account to be in the draw

Multiple Entries per Account

• It allows a single Account to have multiple entries in the draw

Draw

Use Card Numbers

• By default, the system draws Account Numbers for the Raffle
• However, this flag allows Card Number of Account Holders
  

Numbers to Draw

• This field sets how many winning numbers to be drawn

Claim Time(mm:ss)

• This is the time in minutes and seconds (mm:ss) that the account number must be claimed

Draw Image

• This is the background image displayed on the customer draw screen

Display Draw Name

• When flagged it will display the Draw Name

Number History Lines

• This option displays the previously drawn numbers at the bottom of the customer draw screen
• This determines how many lines the number history will cover

Random Display Time

• Time taken by the Till to generate and display the random number

Alerts

Draw Commence time

• Assign a contact list group that will receive an alert

Draw Reminder (hh:mm)

• Sets the reminder on pre-set hours and minutes (hh:mm)

Draw Reminder

• Sets a reminder for the Draw and assigns a contact list group that will receive an alert

View Draws

• This button opens a window that displays all the draws that have been conducted along with the Account Numbers that claimed the prize
• This information can also be viewed from the Member Draw Report option in the side menu

• The Members Draw can be held more than once in a single day as it is based on the Account Numbers
• The Draw Till generates the numbers for the draw based on the BackOffice Settings and also on the Sales history for the Sales Draw Types