14 | Multiple Supplier Codes per Product

This article covers a how-to-guide to adding multiple Supplier Codes to Products. This allows for only one (1) Product record to exist in the database for a Product which may have different Product codes on the Supplier end for various reasons. E.g., a Supplier may use one code almost exclusively but may use an alternate code for Product with Halloween packaging.

This article covers a how-to-guide to adding multiple Supplier Codes to Products.

This allows for only one (1) Product record to exist in the database for a Product which may have different Product codes on the Supplier end for various reasons.

E.g., a Supplier may use one code almost exclusively but may use an alternate code for Product with Halloween packaging.

Prerequisites

Minimum Bepoz version of 4.6 is required for this functionality
To access Supplier Code features, the applicable Operator Privileges will need to be enabled

Operator Maintenance 'Maintenance' Tab

Products: "View Products" Flag
Products: "View Products" Flag

Operator Maintenance 'Marketing & Promotions' Tab

All "Purchase & Receiving" Flags

How-To Guide

Adding multiple Supplier Codes for a Product is accessible via the Maintain Supplier Codes button when opening the Supplier Links window for a Product via the Product Maintenance 'Product Settings' tab
To add a new Supplier Code, complete the following steps:

First, open the desired Product and select the Suppliers button from the Stock Settings section which will open the Supplier Links window for that Product
From the Supplier Links window, select the Maintain Supplier Codes button from the header section which will open the Supplier Codes window for the Product
Select the Add Product Code from the Supplier Codes window
A prompt will display allowing entry of the New Supplier Code; enter the code and click OK

To delete a Supplier Code, highlight & select the Delete button
The next section will cover how to set/change the PO default Supplier Code

Using Default Supplier Codes

To set a Default Supplier Code, use the Edit Mode from the Supplier Links window, then choose an available Code from the drop-down
To enter Edit Mode, either click the Edit Mode button within the header section or double-click anywhere on the list
After entering into Edit Mode, a drop-down containing the available Supplier Codes for the Product will be accessible

Select the desired Code and click Exit Edit
The selected Code will now be the PO Default Supplier Code
When creating a PO and adding this Product, the PO Default Product Code will be entered as the Supplier Code
- If the Supplier Code is changed when creating a new Purchase Order, the following Warning Message will appear; select Yes to set the Supplier Code as the PO Default:
- If no Code is marked as the PO Default, a Supplier Code will not be automatically entered when creating a PO:

Multiple Supplier Codes & Receiving Invoices via Supplier Communications

When using Supplier Comms to Receive Invoices , if the Supplier Code for a Product that is received matches any of the Supplier Codes already maintained in the database, the Product will be matched
For example, if a Product has two (2) Supplier Codes where one code is used most often and the other is used for a special edition (Christmas packaging in this case), but are otherwise the same Product and should not be duplicated in the database
When using Supplier Comms to receive an Invoice which is using an alternate Supplier Code than the Supplier Code marked as PO Default, the Product will be matched when being Received and the PO Default Supplier Code will appear on the Received Purchase Order
This eliminates the process of selecting a Local Product when a Supplier Code isn't matched, as seen below
- After a Product has been selected for a previously unmatched Supplier Code, that Supplier Code will be added the database and will become the PO Default for that Product.