9 | NowBookIt Interface - Product Mapping in Till Extension Device

This article covers the setup of the Now Book It Till Extension device - specifically how to map products in Bepoz to products that are offered within the Booking Options tab in Now Book It. This feature allows customers to pre-select menu items and pay through the Now Book It booking portal.

This article covers the setup of the Now Book It Till Extension device - specifically how to map products in Bepoz to products that are offered within the Booking Options tab in Now Book It. 

This feature allows customers to pre-select menu items and pay through the Now Book It booking portal. If configured, the products will then be automatically sold in SmartPOS when the booking is seated. 

Prerequisites

• Minimum Bepoz version of v4.7.2.8 is required for this functionality
• To access and setup BackOffice Till Extension device for NowBookIt, the following Operator privileges must be enabled:
• Operator Maintenance 'General' Tab
• System Setup Flags - "Access Venue Stores & Tills flag
• System Setup Flags - "Maintain Venue Stores & Tills flag
• To access and setup products in Backoffice, the following operator privileges must be enabled: 
• Operator 'Maintenance' Tab
• Products Flags - "View Products"
• Products Flags - "Edit Products"
• Products Flags - "Create New Products"
• Products Flags - "Edit Price"
• Product Flags - "View Product Custom Info"
• Product Flags - "Edit Product Custom Info"

Now Book It - Booking Options

• Now Book It has a feature that allows the customers to preselect products when booking online
• They refer to this as a "Booking Option" within their booking portal
• Depending on configuration of NBI, the customer can select one item or multiple items per person
• After the customer has selected their options, they are then required to pay the balance through an online payment link
• This payment will subsequently be linked to the booking
• When the booking is seated in SmartPOS, the payment and (if configured) the products will be available on the transaction 
• When the table is first saved after being seated in SmartPOS, the imported products will print to their designated remote printers

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NBI Till Extension - Configuration 

• If this is the initial setup of the till extension device, a detailed guide can be found here:  NowBookIt Interface - Till Extension Device Setup
• If you need assistance with settings up new products, a detailed guide can be found here:  Creating a New Product

Device Settings

• Do not import products - If this flag is enabled, no products will be imported to SmartPOS and sold when the booking is seated
• Product CustomTextField - This dropdown will allow you to select the corresponding CustomTextField on a product, where the NBI product will be mapped to

Custom Text Overview

• The Booking Options that were mentioned earlier, must be mapped to a Bepoz product
• This allows the products to be imported in SmartPOS and sold when the booking is seated
• We do this through the Custom Text field within the Product Settings > Custom Text Field
• NB - It is important to understand that product size 1 is the only size supported in the mapping process

Custom Text Setup & Mapping 

• Navigate to the Product you wish to map to NBI
• Open the Product Settings and navigate to the Custom Info tab (if this is not displayed, you do not have the necessary operator privileges)
• Click on Edit Custom Fields to create the required field

• Click on the desired Custom Text Field ID and enter a relevant name e.g. "NBI Product Mapping"

• Double click on the corresponding Values field
• Enter the NBI product name exactly as it appears in NBI
• In this example, we are mapping the Sapporo product that appears in the Booking Options below

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• Once you have entered the NBI product name
• Click on OK to save
• The Custom Field will now be populated with the new field, and the new value you have created

• Follow these steps for all products that are being sold from NBI
• NB - If a product is NOT mapped correctly and Bepoz cannot find the corresponding product, the default GST and NON-GST products that were setup in the Till Extension device will be used instead

• When the booking is seated in SmartPOS, the corresponding products and payment will flow through to the transaction as below

Quicklinks & Additional Resources

• NowBookIt Interface - Transaction Queue Device Setup
  
• NowBookIt Interface - Till Extension Device Setup
• NowBookIt Interface - Table Open Booking List Till Function
• NowBookIt Interface - Graphical Map Till Function
• NowBookIt Interface - Voucher Redeem Till Function
• NowBookIt Interface - Table Transfers
• NowBookIt Interface - SmartPOS Walk-ins