2 | Oolio Order Manager Integration - DataLink Schedule Job Setup Guide

This article covers the DataLink Schedule Job setup guide for the Oolio Order Ma

Prerequisites

• Minimum Bepoz version of v4.7.2.8 and onwards
• For an Operator to be able to setup Oolio Order Manager Integration, the following Operator privileges must be enabled:
• Venue Maintenance "Main" Tab (General Settings)
• All “System Setup” Flags
• Operator Maintenance 'General' Tab
• System Setup: “Maintain Schedule Job” Flag
• System Setup: “Access Venue, Stores, Tills” Flag

Oolio Order Manager DataLink Schedule Job

• This DataLink scheduled job, once configured allows the SmartController to communicate with Oolio Order Manager; that, in turn, will send the current Product menu from Bepoz to Oolio Order Manager
• The operator can send the products which have the custom flag enabled to Oolio Order Manager

Job Setup Instructions

• To set up the BackOffice schedule job, log into BackOffice and complete the following steps:
• Navigate to System Setup and select Scheduled Jobs
• Select Add Job button and the Job Maintenance window will open
• There are a number of details that need to be input and they include
• Job Name: Give the job a relevant name
• Job Type: External DLL
• DLL Name: Joboolioordermanager.Dll
• Class Name: Oolio Order Manager Data Link Job
• Set any other required configurations such as "Run Missed Jobs", "Run as", etc.
• Configure any required schedule(s) (recommended to run at least once daily)
• Within the Job Options, select the flag to send the Menu

N.B. When setting up in a Multi Venue environment, ensure the Data Link job runs at the Head Office venue

Oolio Order Manager Data Link Settings

• Within the Settings
• API Url: This is the URL provided by Oolio Order Manager
• General:
• Venue: Select the venue from the dropdown list
• Location Id: This is the Location Id provided by Oolio Order Manager
  
• Menu Name: This is the Menu Name to be displayed
• Access Token: This is the Access Token to authorise requests. This is provided by Oolio Order Manager
• Ignore Stock Level:  Note: This field has been updated from 4.7.4.0 

• ON: All flagged products will be sent to Oolio Order Manager as ‘available’.

• OFF: The existing workflow is respected. Only the products with stock on hand are sent to Oolio Order Manager with a status of ‘available’, and all other products are sent as ‘unavailable’.

• Product Flag: Note: This field has been updated from 4.7.4.0 
• This is the custom flag set on the product. The products with this custom flag are sent to Oolio Order Manager

• When the 'All products' option is selected from the dropdown, Venues can bulk send all products to Oolio Order Manager.

• Product Text: This is used to set additional information, such as dietary information
• Available Options: vegetarian, vegan, spicy, gluten-free, contains-nuts, contains-dairy, contains-alcohol
• If multiple values are required, use a comma to separate each value
• Note: these values are case sensitive, and only the above options can be used
• Product PriceNo: Select the PriceNo from the dropdown list. The selected PriceNo will be chosen when a menu is sent to Oolio Order Manager
• Menu Categories: Select the product category to display on the menu
• Default Till Id: Enter the Default Till Id. This is used to get the workstation details

• Service Availability:
• This is the service availability of the partner
• The menu will be available as per the configured service availability 
• Select the Day and Time (Start and End time) from the dropdown and click on 'Add' button to configure the service availability for the partner
• To delete the service availability, select the record to highlight and click on delete button
• Note: Two services cannot be created with the same day and time. The system does not allow service overlap with the other services