Operator Maintenance
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      1. INTERNAL - Bepoz Help Guides
      2. End-User | Operators, Operator Permissions & Clocking
      3. Operator Maintenance

      6 | Operator Maintenance 'General' Tab

      This article covers the Operation Maintenace "General" Tab and its configuration options. This tab contains some basic, general settings which control if and how an Operator can use BackOffice. Some of the privilege flags control which BackOffice components they will have the ability to see and/or access. Drop-down settings control how lists in BackOffice will be displayed and which Venues an Operator can access throughout Bepoz.

      This article covers the Operation Maintenace "General" Tab and its configuration options.

      This tab contains some basic, general settings which control if and how an Operator can use BackOffice.

      Some of the privilege flags control which BackOffice components they will have the ability to see and/or access.

      Drop-down settings control how lists in BackOffice will be displayed and which Venues an Operator can access throughout Bepoz.

      Prerequisites
      • To access and edit Operators, the applicable Operator Privileges will need to be enabled:
        • Operator Maintenance 'General' Tab
          • All "Operator" Flags
      Configuration Options Explained

      • To enable or disable all of the flags within a section with one click, simply click on the flag next to the section heading; i.e., to enable all of the General Settings flags at once - enable the flag next to 'General Settings'

       

      General Settings & Integration Settings

      Configuration Option

      Description

      Visual/s (if applicable)
      Use BackOffice
      • This designates whether or not the Operator can log in to the BackOffice software
      • If the flag is enabled, the Operator can log in to BackOffice
      		  
      Use BackOffice Compact Mode
      • If this flag is enabled, the Operator will only have access to the features enabled, and all other features will be hidden from view
      • The image shows BackOffice when only Stock Control functions are enabled for an Operator in Compact Mode

       

       
      Maintain Table Maps & Sets
      • If this flag is enabled, the Operator will have access to Add, Edit, and Delete TableMaps & Sets in BackOffice and within SmartPOS

       

       
      BackOffice Membership Only
      • If Membership Only is set up on the system, BackOffice is in a special "doorman" mode requiring Membership for access
      • Enabling this flag in a Membership Only system allows access to BackOffice Screen Menu options
      • This flag overrides a number of the other flags; when Membership Only is enabled, a number of features are stripped away in BackOffice for Operators without this flag enabled
      • If this flag is disabled in a Membership Only system, the Operator can still log in to BackOffice, but will not have access to Screen Menu options
      		  
      View Keylogs
      • If this flag is enabled, the Operator will have access to view Till Keylogs
      • KeyLogs will show a record of all SmartPOS Workstation activity for a selected set of parameters

       

       
      Gaming Functions
      • If this flag is enabled, the Operator can perform gaming functions on SmartPOS Workstations
      • This is only relevant for certain regions
      		  
      Default Tree Mode drop-down
      • This will set a default mode for how the Operator views Tree Lists in BackOffice
      • Use the drop-down selector to choose from Default, Full Tree, List Only, or Hide List
      		  
      Allowed Venues drop-down
      • Use the drop-down to choose either All Venues or a specific Venue, Venue Group, or Venue Set
      • If a specific Venue, Venue Group, or Venue Set is selected, the Operator will only be able to login to SmartPOS Workstations and BackOffice within their selected Venue/s
      • Unless an Operator has All Venues selected, they will not have access to Venue Groups / Venue Sets or Global Settings
      • When logged into BackOffice, the Venue, Stores & Tills list will only show Venues, etc. that match an Operators' Allowed Venues
      		  
      Maintain Accounting Link
      • When this flag is enabled, an Operator will be able to view the Accounting Link menu in BackOffice and any available Accounting Link integrations
      		  
      Maintain Integrations
      • If this flag is enabled for an Operator, they'll have the ability to access and maintain Integration setups
      		  
      Online App Admin
      • This flag, if ticked on, will enable the access to the 'Online App' Tabs where operators can perform various application functions
      		  

       

      Operational Setup

      Configuration Option 

      		 Description  Visual/s (if applicable)
      Maintain Misc. Settings 
      • If this flag is enabled, the Operator is able to access Misc. Settings in BackOffice which can found in the Operational Setup menu
      • Setup functions such as currency rates and customer screen messages can be configured here

      Maintain Prerequisites 
      • If this flag is enabled, the Operator is able to access Prerequisites settings on BackOffice 
      • Creating conditions for selling products can be created and configured within these Options 
      		  
      Maintain Clocking Setup 
      • If this flag is enabled, the Operator is able to access Clocking Setup in BackOffice 
      • Operators are able to set up different Clocking Jobs within their Venue

      Maintain Images 
      • If this flag is enabled, the Operator is able to access Images in BackOffice 
      • Allows Operators to maintain Images
      		  
      Maintain Printer Formats 
      • If this flag is enabled, the Operator is able to access Printer Formats in BackOffice
      		  
      Maintain Printer Profiles  
      • If this flag is enabled, the Operator is able to access Printer Profiles in BackOffice
      • Operators are able to define Printer sets that Products will be printed to 

      Maintain Alerts & Contacts
      • If this flag is enabled, the Operator is able to access Alerts & Contacts in BackOffice
      • Operators are able to create Alerts and be sent automatically

      Maintain Weekly Schedule
      • If this flag is enabled, the Operator is able to access Weekly Schedule in BackOffice
      • Options such as Price Number Scheduling, Keysets, and Points Percentage changes can be made here 

      Maintain Pricing Schedule
      • If this flag is enabled, the Operator is able to access Pricing Schedules
      		  

      System Setup

       

      Configuration Options

      Description 

      Visual/s (If Applicable)
      Access Venue, Stores & Tills 
      • The Operator is able to access all configurations within these options 
      		  
      Maintain Venue, Stores & Tills 
      • This Operator can edit setups in Venue, Stores & Tills 
      		  
      Maintain Global Settings 
      • The Operator can access and modify setups in Global Settings

            
      Maintain Venue Groups / Venue Sets
      • If this flag is enabled, the Operator is able to access the Venue Groups / Venue Sets Menu
      • Allows Operators to maintain the Venues in the Venue Groups and Venue Sets for reporting and privileges 
      		  
      Maintain Till Function Maps
      • If this flag is enabled, the Operator is able to access and maintain Till Function Maps
      • Operators are able to Create, Edit and Assign Custom Function button layouts for the Tills 

      Maintain Custom Audits 
      • If this flag is enabled, the Operator is able to access the Custom Audits Menu
      • Operators are able to generate audits based on Till Transaction Types 
      		  
      Maintain Scheduled Jobs 
      • If this flag is enabled, the Operator is able to access the Scheduled Jobs Menu
      • The Operator is able to set up Scheduled Jobs to run within SmartController
      		  
      Maintain Supplier Comms 
      • If this flag is enabled, the Operator is able to access the Supplier Comms Menu
      • Operators are able to set up Electronic Purchase Orders and receiving invoices with suppliers
      		  
      Maintain Points Profiles
      • If this flag is enabled, the Operator is able to access the Points Profiles Menu
      • Operators are able to Set Points Earn percentages by Product Sorts or Types

      Maintain Card Prefixes  
      • If this flag is enabled, the Operator is able to access the Card Prefixes Menu
      		  
      Maintain Printer Definitions
      • If this flag is enabled, the Operator is able to access the Printer Definitions Menu
      		  
      Maintain Data Rules
      • If this flag is enabled, the Operator is able to access the Data Rules Menu
      • Operators can maintain Rules for mandatory fields when editing Accounts, Operators, etc. 

      Maintain External Payments 
      • If this flag is enabled, the Operator is able to access the External Payments Menu
      • Operators can maintain the External Payments definitions

       
      Maintain Smart KDS
      • If this flag is enabled, the Operator is able to access & maintain SmartKDS Kitchen Display Device Setup