System & Operational Setup
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      1. INTERNAL - Bepoz Help Guides
      2. End-User | System Setup & Admin
      3. System & Operational Setup

      3 | 'Receipt' & 'Invoice' Printer Format Configurations

      This article covers the 'Receipt' and 'Invoice' types of Printer Formats and their basic configuration options. Bepoz provides a various range of Printer Formats to choose from and t hese Formats should be set up correctly so that the printout matches operational preferences. The 'Receipt' type of Printing Format is used for printing normal transaction Receipts. The information that is to be added in the receipt can be determined from the options provided.

      This article covers the 'Receipt' and 'Invoice' types of Printer Formats and their basic configuration options.

      Bepoz provides a various range of Printer Formats to choose from and these Formats should be set up correctly so that the printout matches operational preferences. 

      The 'Receipt' type of Printing Format is used for printing normal transaction Receipts. The information that is to be added in the receipt can be determined from the options provided.

      The 'Invoice' type of Printing Format is used to print a full-size letter or A4 format and includes the same configuration options as the 'Receipt' Format type.

      • Prerequisites 
      • To access Printer Format Settings, the applicable Operator Privileges   will need to be enabled 
        • Operator Maintenance 'General' Tab
          • Operational Setup: "Maintain Printer Formats" Flag 
      Printer Format Setup Options
      • For both the Receipt and Invoice Printer Format types, the same configuration options are available
      • The configuration options are split into seven (7) sections which will be detailed below: General Options, Product Options, Condiment Options, Tips, Other, Room Charge, and Header/Footer text

       

      General Options

       

      Configuration Option

      Description
      Base Item Consolidation
      • This consolidates products for printing
      • This field gives four options:
        • None
        • Full Consolidation
        • Only Same Condiments
        • Do Not Merge Seats
      Condiment Consolidation
      • This consolidates condiments for printing
      • This field gives three options:
        • None
        • By Base Item
        • By Consolidated Base Item
      Unlike Condiments
      • This flag will allow to consolidate base items with non-matching condiments
      Print in Groups
      • This flag will allow printing the products in groups depending upon their Sorts, Sort Groups, types or Type Groups
      Print Seat Numbers
      • This flag will allow printing the seat numbers onto the receipt
      Print Groups in Large
      • This flag will allow printing the Product Groups in Larger font onto the receipt
      • This flag is only activated when a specific group is selected in the Print in Groups field
      Print Group Totals
      • This flag will allow printing the total of Product Groups in Larger Font
      • This flag is only activated when a specific group is selected in the Print in Groups field
      Print Order Time in Large
      • This flag will allow printing the time when the product was ordered in a Larger font
      Print Item Count
      • This flag will allow printing the item count onto the receipt
      Print Discount Summary
      • This flag will allow printing discounts given onto the receipt
      Print Account Summary
      • This flag will allow printing the summary of Account Transactions onto the receipt
      Print Account Name
      • If enabled and an Account is attached to a Transaction, the Account Name will Print 
      Print Account Address
      • This flag will allow printing the address of the Account Holder onto the Receipt
      Print a Duplicate Copy
      • This flag will allow printing duplicate copies of the receipt
      Print Comment
      • This flag will allow printing a comment onto the receipt
      Print & Cut Each Item
      • This flag will allow printing and cutting each product in the transaction
      Hide Header
      • This flag will hide the header from the receipt
      Hide Delivery/Pickup Title
      • This flag will hide the Delivery or Pickup Title from the receipt
      Print Transaction # Barcode
      • Print a barcode of the TransactionID at the bottom of the receipt for easy future returns
      Subtotal in Small Print
      • This flag will allow printing the subtotal in small font onto the receipt
      Bistro Number digits
      • This flag will allow printing the pre-set bistro number onto the receipt
      Group Line Char
      • This flag will allow printing the pre-set Group Line Characters onto the receipt
      Hide Table ID
      • This flag will hide the Table ID on the receipt
      Print Bill ID
      • This flag will allow to print the Bill ID onto the receipt
      Printing Priority
      • This allows for assigning a Product Printing Priority to the Printer Format
      • The drop-down will display a list of all Printing Priorities that have been configured
      Printer Sort Types
      • This allows for including or excluding Product Sort types printed on other Printers for the transaction
      • The drop-down will display a list of all of the System's Product Sorts with a flag option to enable
      Detail Level

       

      • In regards to Printing to multiple remote Printers, options & results are as follows:
        • None - Doesn't print Product Sorts on other printers for the transaction
        • Print Sorts - This will print the list of Product Sort names at other printers for the transaction
        • Print Products - This will print both the Product Sort Names and Product names at other printers for the transaction
      Print Current Savings
      • N.B This feature is only available from v4.7.2.6 onwards
      • This flag will display a new line on the tax receipt that calculates the total discounts accrued on the current transaction
      Print Total Savings 
      • N.B This feature is only available from v4.7.2.6 onwards
      • This flag will display a new line on the tax receipt that will show the total discounts for an account holder for the selected reporting period
        • None: Disabled, no savings will be displayed
        • YTD: The current year will be used as the reporting dates
        • All Time: Discounts will be reported from the creation of the account

       

      Product Options

       

      Configuration Option

      Description
      Product Name
      • This will set how the product name is printed on the receipt
      Disc on 2nd Line
      • This drop-down controls whether or not Discounts will be printed below Products' lines
      • The drop-down includes the following options & results:
        • None - no Discounts will be displayed on the Printed Receipt
        • Nett Sales - Discounts will be displayed on the Printed Receipt along with the Nett Price of the Product/s being discounted
        • Gross Sales - Discounts will be displayed on the Printed Receipt along with the Gross Price (before any Discounts are applied) of the Product/s being discounted
      Print Products Large
      • This will print the Product name in a Larger font
      Print Products Red
      • This will print the Product name in a red-colored font
      Print Products Bold
      • This will print the Product name bold
      Print Product Qty First
      • This will reverse the print format of the transaction
      • I.e., Product Quantity first and Product Name after that
      Print Products Sale Amounts
      • This will print the Product Sale Amount on the receipt
      Print Size on 2nd Line
      • This will print the product size in the second line
      Print Price on 2nd Line
      • This will print the product price in the second line
      Print Product in Uppercase 
      • This will print the product in an uppercase format
      Hide Points Redeem Indicator
      • If enabled, and Points Redeemed will be hidden
      Disc Line Consolidated
      • When the " Disc on 2nd Line" drop-down is set to "None", this flag is greyed-out and cannot be enabled as it irrelevant unless a different option is selected
      • When either "Nett Sales" or "Gross Sales" are selected, the flag will become active and can be enabled
      • When this flag is enabled, all separate Discounts below each line item will be consolidated to one Discount line; i.e., if a Product on the Printed Receipt has multiple Discount Totalizers, rather than display each Discount Totalizer as a separate line with an amount, they will be consolidated to one line labeled "Discount(s)" and will show the total consolidated Discount amount
      Spacer Line Char
      • This will pre-set the Space Line Character
      Min. Product Qty Digits
      • If 'Print Qty first' flag is On, this is the minimum number of print position the product name will be intended to allow for the Qty
      Product Qty Decimal Places
      • Any quantity decimal place will print if present, but this will force all the product quantities to be printed with the given decimal places
      Sales Amount Digits
      • All sales amount will print if present,  but this will set the minimum space allocated for sales amounts to help ensure the printout lines-up vertically
      Shared Seat Text
      • This feature is only available from v4.7.3.1
      • Allows a custom value to replace the default @SH 
        • If left empty, the default @SH will be used
        • If a 'space' is entered, nothing will print on the remote docket
        • If a string is entered, this will replace the default @SH on the remote docket

       

      Condiment Options, Tips, and Other Options

       

       

      Configuration Option

      Description
      Print Condiments
      • This flag will allow printing Product Condiments on the receipt
      • The following five flags are only activated once this flag is ticked on
      Print Condiments Large
      • This flag will allow printing Product Condiments in a Larger Font on the receipt
      Print Condiments Red
      • This flag will allow printing Product Condiments in Red on the receipt
      Print Condiments Bold
      • This flag will allow printing Product Condiments in Bold on the receipt
      Print Condiments Qty First
      • This flag will allow printing Condiment Quantity before Condiment Name on the receipt
      Print 0.00 for Cond. with no Price
      • This flag will allow printing Product Condiments Price as '0.00' on the receipt
      Print Condiment in Uppercase
      • This flag will allow printing Product Condiments in the Uppercase font on the receipt
      Add Price to Base Product
      • This flag will allow adding price to the base product on the receipt
      Min. Condiment Qty Digit
      • This flag will allow printing minimum Product Condiment quantity on the receipt
      Condiment Qty Decimal Place
      • This flag will allow printing the Condiment quantities in decimal numbers
      Print Customer Tips Field & Tip Suggestions
      • If this flag is enabled, a section will be printed at the bottom of the Receipt showing suggested "standard" tip amounts based on the percentages (%) entered in the Tip Suggestion fields; only fields with values other than 0.00% will be printed

      Top Logo Number
      • Each POS Printer can have a number of logos loaded into their memory
      • This sets the logo number to be printed at the top of the printout

      Bottom Logo Number
      • This sets the logo number to be printed at the bottom of the printout

      Tax indicator
      • This will display tax on the pre-set area

       

      Room Charge

       

      Configuration options

      Description
      Print Room Number
      • This is an optional flag which, when ticked on, will print the room number in the receipt below the total balance
      Print Guest name
      • This is an optional flag, which when ticked on, will print the guest name in the receipt along with the room number
      Signature
      • This drop-down list has three options:
        • None - if this option is selected, the receipt will not include a signature line
        • None on Payment - if this option is selected, the receipt will not include a signature line on payments
        • Always -  if this option is selected, the receipt will always include a signature line
      Header/Footer Text Options

       

      Configuration Option

      Description

      Display Header / Footer
      • This button allows for toggling between the Header and Footer text that will appear
      Active
      • The Active flags control which of the ten (10) available lines for each the Header and the Footer will appear
      • If this flag is ticked On, the line will be active and the text entered into the field will print
      • The other functions in the line will only be displayed after the flag is ticked on
      Text
      • This field allows typing text that will be printed
      Chars
      • This field will display the number of characters in the text
      Centred
      • This flag will align the text towards the center
      Red
      • This flag will display the text in Red Color
      Large
      • This flag will display the text in larger Font
      Bold
      • This flag will display the text in Bold Font
      Underline
      • This flag will display the text in the Underlined format
      QR Code
      • This flag will display the QRCode