Seven Rooms 4.7.3.0 +
      Back to home
      1. INTERNAL - Bepoz Help Guides
      2. Interfaces | Reservation & Bookings
      3. Seven Rooms 4.7.3.0 +

      3 | Seven Rooms 4.7.3 - Till Extension Device

      This article will cover the setup and configuration of the SevenRooms Till Exten

      This article will cover the setup and configuration of the SevenRooms Till Extension device for version 4.7.3.0 and above

      SevenRooms Till Extension

      Prerequisites

      • Minimum Bepoz version of v4.7.3.0 
      • To access and setup BackOffice Till Extension device for SevenRooms, the following Operator privileges must be enabled:
        • Operator Maintenance 'General' Tab
          • System Setup Flags - "Access Venue Stores & Tills flag
          • System Setup Flags - "Maintain Venue Stores & Tills flag

      Overview 

      Version 4.7.3.0 brings some additional configuration options within the Seven Rooms till extension device . The user has the option to set a default walkin duration that will update the Seven Rooms diary accordingly. Further to this, the user also has the option to enable Custom Walk Durations , which will prompt the POS user to enter a custom value based on the size of the group present at the venue. Allowing increased management over their Seven Rooms diary directly from the POS.

      The user also can enable local caching of reservations from Seven Rooms. What this means is that, based on the Cache Polling Period interval that has been configured, we will retrieve the latest reservations . This will ensure prompt access to the booking information from SmartPOS, however the user will experience a lag from the most updated booking information based on the polling period configured .

      To combat any issues with booking information not being the up-to-date, the user will have the option to manually refresh the booking information using newly implemented function buttons:
      • Refresh Bookings
        • Will retrieve any changes to bookings for the current day
      • Reinitialise Bookings
        • Will retrieve all bookings for an extended period of time

        Further details on configuration of function buttons, can be found  here

        Device Setup

        • After logging into BackOffice, complete the following steps to create & configure a SevenRooms Till Extension device:
          1. Navigate to the System Setup component in the sidebar, expand, and select Venue, Stores & Tills to open the Venue & Till List Tab
          2. Highlight the desired Till and click on the Add New Device button in the header; when prompted select 'Blank Device' and a New Device and Interfaces Maintenance  window will open
          3. Enter a relevant Device Name, set the Device Type to 'Till Extension, the External DLL Name  to 'Tillx_sevenrooms.Dll', and the Class Name  to 'TillX Seven Rooms'
          4. Within the Device Options, click on the 'Settings' option, this will open the SevenRooms Settings form
          5. On the SevenRooms Settings form,
            • API URL: Enter the API URL provided by SevenRooms
            • Under the 'General' settings section
              • Venue Group ID: Enter the Venue group Id provided by SevenRooms; this is the Venue Group Id used to receive data from SevenRooms
              • Venue ID: Enter the Venue Id provided by SevenRooms; this is the Venue Id used to receive data from SevenRooms
              • POS ID: Enter "bepoz" (lowercase b) as this forms part of the URL for transmitting basket updates; if not lowercase the sales won’t display correctly in SevenRooms
              • Client ID: Enter the Client Id provided by SevenRooms
              • Client Secret: Enter the Client Secret provided by SevenRooms
              • Table Group: This is the default table group to use to create SevenRooms tables
              • External PaymentID: This will be the external payment that the payments made from SevenRoom will attribute to
              • Update Accounts: 
                • If the flag is ON, this will create/update the SevenRooms accounts locally in Bepoz
                • If the flag is OFF, this will not create an account for SevenRooms reservations in Bepoz
              • Use Template:
                • If the 'Update Accounts' flag is ON and this flag is also ON, the template account  for the given account group Id will be used for the account creation
                • If the flag is OFF, then the base account settings will be used for account creation
              • Account Group ID: This is the default account group to use to create SevenRoom accounts
              • Allow Partial Seating: When this flag is ON, when a Booking or Walk-in is initially opened in SmartPOS, the Bepoz Table Status will be set to 'Partially Seated'
                • The Status will remain as 'Partially Seated' until Products are added and the Table is saved; afterwards, the Table Status will be updated to 'Seated' or another applicable Status, e.g., 'Course Away'
                • Once the 'Allow Partial Seating' flag is ON, the 'Prompt to Fully Seat' flag will become available
              • Prompt to Fully Seat: This flag will only appear if the 'Allow Partial Seating' flag is also ON; when this flag is ON, when a Booking or Walk-In is initially opened in SmartPOS, a prompt will appear asking the Operator if they would like to Partially or Fully Seat the table
                • If the Operator selects to Partially Seat the Table, its status will be set to 'Partially Seated'
                • Upon re-opening the Table, the Operator will be prompted to Fully Seat the Table every time until they select to Fully Seat the Table
              • Enable Custom Walkin Duration: This flag will enable a pop up in SmartPOS when the user enters a walkin. They will be asked to enter a duration for the walkin
              • Default Walkin Duration: This value will overwrite the SevenRooms walkin duration with the value entered
                • If configured as '0', the duration will be the default from SevenRooms
                • If configured as '120', and the Enable Custom Walkin Duration is enabled, the user will be prompted to enter a custom value from SmartPOS, with the prompt set to the '120' minute default
              • Use Bookings Cache: This flag will enable local caching of the booking list, allowing much faster access to booking information
              • Cache Polling Period: This value is the frequency in seconds that SmartPOS will retrieve updated booking details
                • It is recommended that the user sets up a Refresh Bookings function button to work in conjunction with the local cache
                  • This will allow the user to manually refresh the cache to assist in specific workflows
                  • Further details on how to configure the Refresh Bookings function can be found  here
        • The below fields are not currently used; they are for future development:
            • Default ProductID: Enter the default ProductId; when SevenRooms implements the functionality to map products to local Bepoz products, and if a product does not match with the local Bepoz Product, the product entered in this field will be sold and displayed on respective SevenRooms reservation
            • Product Text Field: This is the Product Text Custom Field which matches with SevenRooms products when retrieved from SevenRooms to Bepoz
            • Reset Product Names: When clicked on this button, it automatically copies the product name into the custom field of the product; otherwise, the user has to manually enter the value in the custom text field


        Quick Links & Related Reading

        • Seven Rooms 4.7.3 - Product Summary
        • Seven Rooms 4.7.3 - Till Extension Device
        • Seven Rooms 4.7.3 - Transaction Queue Device
        • Seven Rooms 4.7.3 - Function Buttons