6 | SevenRooms Interface - "Graphical Table Booking" Till Function Button Setup

This article covers the various configuration options that can be implemented to customise a site's SevenRooms interface using the "Graphical Table Booking List" Till Function. This also includes SmartPOS use case examples.

This article covers the various configuration options that can be implemented to customise a site's SevenRooms interface using the "Graphical Table Booking List" Till Function. This also includes SmartPOS use case examples.

Prerequisites

Minimum Bepoz version of v4.7.2.0 and onwards
To access the Till Function Map, following Operator privileges must be enabled

Operator Maintenance 'General' Tab

System Setup: 'Maintain Till Function Maps' flag

"Graphical Table Booking" Sub-Function

Till Function Configuration

After selecting the desired Till Function Map and Panel, click on the desired button space and then complete the following steps to configure the Graphical Table Booking Till Function:

In the Button Text field enter the text that will display on the Till Function Button in SmartPOS
Set the Function drop-down to 'Tables & Accounts'
Set the Sub-Function to 'Graphical Table Booking'
Enter the required value in the Item field

Item=0 To display all the booking list
Item=1 Displays the bookings which are seated only
Item=2 Displays the bookings which are not seated only
Item=4 Displays the bookings which are active only
Item=8 To search the booking info

Enter the required value in the SubItem field

SubItem =0 - Displays all the bookings
SubItem =1 - Displays the bookings for the current day
SubItem =2 - Prompt is displayed to the Operator to select a period
SubItem = 4 - Displays the bookings for tomorrow
SubItem = 8 - Displays the bookings for next 3 days
SubItem = 16 - Displays the bookings from next 7 days
SubItem = 32 - Displays bookings from Yesterday
SubItem = 64 - Prompt is displayed to the Operator enter a date range to show bookings from
SubItem = 128 - Displays the last week
SubItem = 256 - Displays bookings for the current week
SubItem = 512 - Displays bookings from next week

Enter the required value in the Key field

Key field allows to filter the bookings by shifts
Supported Shifts are

Breakfast
Lunch
Dinner
Brunch
Day

Note: These shift names must match to Shifts in SevenRooms Diary

Graphical Table Booking SmartPOS Workflows

Depending on how your system is configured, there may be one (1) or multiple Till Function Buttons that can be used to retrieve SevenRooms reservations
There are many different workflows that can occur when using this Till Function depending on the situation

Due to this, not all possible workflows can be covered in this article, however, all Graphical Table Booking List option will be covered and basic workflows will be demonstrated

Begin by logging into SmartPOS and navigating to the panel where the Till Function button is located then click on the Graphical Table Booking function button
The configured Table Map will open and there are a number of workflows that can being from the Graphical Table Map including clicking on a Booked Table in the Map of using one of the following button options on the bottom of the screen:

Refresh Map which will manually refresh the Table Map with updated data from SevenRooms
Table List will be the same as using the Table Open Booking List function and will display a List of SevenRooms Bookings
Exit - Clicking on Exit will display the booking list from SevenRooms

Opening a Booking

To open a Booking from the Booking Table Map, complete the following steps:

Tap on the desired Table from the Table Map
If the Table has a booking(s) available, a window will open to allow Operators to select from the available bookings; highlight the desired Booking and click the Select button
The Table will now open and the Account linked to the SevenRooms Booking will be attached to the Transaction

Operators can proceed through normal Transaction workflows of adding Products, applying Discounts, performing other Functions, etc.

From v4.7.4.0, if there is a seated reservation for the chosen table number, Step 2 will be skipped, and the table will open automatically into the seated reservation.

View Booking Details

To view Booking Details from the Graphical Table Booking Map, complete the following steps:

Complete Steps 1 & Step 2 from the Opening a Booking Workflow, however, in step 2 highlight the desired booking from the List and tap on the Booking Details button on the bottom of the screen
The booking details will be retrieved from SevenRooms and displayed on SmartPOS as shown in the below image