Operator Clocking Module
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      1. INTERNAL - Bepoz Help Guides
      2. End-User | Operators, Operator Permissions & Clocking
      3. Operator Clocking Module

      5 | SmartPOS Clocking Functions

      This article covers the Clocking Functions in SmartPOS when the system is author

      This article covers the Clocking Functions in SmartPOS when the system is authorised for and using the Clocking System in Bepoz. Bepoz Clocking is an additional, optional feature that requires initial configuration from a Bepoz retail office or reseller. 

      Clocking allows Organizations to track the Time and Attendance of Operators. If configured, then Bepoz can also calculate Gross wages as well as the following: 

      • Daily OverTime Hours
      • Weekly OverTime Hours
      • Paid Breaks
      • Rest Periods
      • Extra Payments

      Each Operator can have multiple job roles and each role can have a unique set of Privileges and rates.

      Prerequisites 
      • Clocking must first be authorized for the System and enabled via BackOffice Global Settings > "Flags" Tab > Clocking Options
      • If using the "Flat" Till Scheme , the Clocking Widget will need to be enabled for the Till
      • To access Clocking Functions for an individual Operator, the applicable Operator Privileges   will need to be enabled 
        • Operator Maintenance 'Till Privileges' Tab
          • General: "Operate Tills" Flag
      Clocking On
      • Once Bepoz is configured for Clocking and the prerequisites have been met, then the SmartPOS login screen will consist of a Clocking Icon in the Widget panel as shown below:


      Clock On Using Clocking Function Button
      • When the Clocking Function is activated then the numeric keypad is displayed in a contrasting color to signify Clocking Mode is now active

       

      • After entering an Operator Number, press the check-mark button 
      • If the Operator has only one Clocking Job available they will automatically be clocked in for that job and a similar screen will be displayed:

       

      • However, if the Operator has multiple available Clocking Jobs then the Operator will be prompted to choose the correct job for the current shift

       

      • Once the desired Clocking Job has been selected, a confirmation window will be presented


      • If an Operator is not currently Clocked In and they have a Clocking Job set within their Operator setup, then the first time they log in to the SmartPOS Workstation they will either be promoted to choose the correct job or choose from a list of available jobs if applicable
      Clocking Functions
      • There are different Clocking Functions available depending upon various BackOffice configurations
      • The function screen is presented when a Clocked ON Operator enters Clocking Mode in SmartPOS and enter their Operator number again
        • This can also be accessed through a configured Clocking Functions Function button in the Till Function map
      • Below is an example of the full range of Clocking Functions:


       

      Functions

      Explanation

      Images (if applicable)
      1. Clock Off
      • This button will clock the Operator out and end their shift

       
      2. Start Break
      • This button will begin a Break for the Operator
      • This can be either Paid or Unpaid depending on the Clocking Job setup
      • End Break: Once the break is finished, the Operator has to clock back in again and press the 'End Break' option

       
      3. Change Job
      • Allows the Operator to change their job role; this may alter their rate of pay and/or privileges

      4. Print Summary
      • Prints a Summary Report for the current Operator
      • The Report will be printed from the SmartPOS designated Receipt printer as set within BackOffice

       
      5. Cancel
      • The menu will be exited and the Operator is returned to the default SmartPOS screen