3 | Special Event

 

 

Creating/Editing a Special Event

• After login to Myplace backpanel, use the guide below to create/edit a special event and configure the settings:

 

Guide Step 1 - Accessing Special Events Configurations

• Follow the below steps to access the special events setup panel:
1. Special Events page can be accessed by clicking the Special Event on the menu sidebar
2. Click the respective icon to open the setup panel
• A. This icon is used to modify a existing special event
• B. This icon is used to create a new special event
• Both buttons will display a setup panel that have the exact same configurations, only difference is edit icon will open with prefilled configurations

 

Step 2 - Special Event Settings

• This step will outline different areas of the special event setup panel

General 

• Internal Name*
• A title used within Myplace but will not be displayed on the app
• A Required Field
• Venue
• A drop down field that lists all venues set in Myplace.
• Click  'All Venues' to apply the event to every site associated with Myplace
• Select a specific venue to apply the event to this site only
• Display Heading
• A title that will display on the Myplace app for users to see
• Active Flag
• ON (Ticked): The event is active across Myplace and will appear in the special event tab on the app. 
• OFF (Not ticked): The event will be disabled. It will not be viewable on the app and cannot be used through Myplace
• Short Description
• A brief sentence to outline important event information such as what the event is about
• Long Description
• A more detailed explanation of the event
• Users could include relevant musician names, product names or areas of the venue the event will take place
• The text editor has different options to customise the text

 

Date/Time

• Event Start Date Time*
• A Required Field
• The exact time the event will start
• Click the clock icon in this field and adjust the time accordingly, then click outside the open time panel to apply it
• Event End Date Time*
• A Required Field
• The exact time the event will End
• Click the clock icon in this field and adjust the time accordingly, then click outside the open time panel to apply it
• Never Ends Flag
• ON (Ticked): The event does not have a expiry date/time
• OFF (Not Ticked): A field will appear, where users can input the ending date/time of the event

 

Max Items

• This section will only appear if a ticket has been added to the event
• Allows users to set a limit of the available amount of tickets there is for the event
• For any of these fields, inputting 0 will make the value unlimited
• Item Available Amount
• The number of available items
• Max Item Available Amount Per Day
• The number of available items that can be issued per day
• Max Item Available Amount Per Account
• The number of available items that can be issued for a single account
• Max Item Available Amount Per Day Per Account
• The number of available items that can be issued for a single account per day

 

Button Display Flags

• Display Booking / Purchase Button?
• Display Enquiry Button?

TBC

 

Tickets

• This section is used to configure and apply tickets that users will need to purchase as part of the event
• When a ticket is added the Max Items fields will appear
• ADD TICKET
• Click this button to add a Ticket to the Event
• This will open a new panel that displays existing tickets setup in Myplace

• Search Tab
• Search bar
• Input a sequence of characters to find specific tickets
• List of Tickets
• Click the boxes next to each ticket to select them for adding to event
• Create a New Ticket tab
• General Settings

• Name - Input a title for the ticket, this is a required field.  
• Type - This will always be ticket and does not need changing
• Hide this - The ticket will be hidden in the list
• Active
• ON (Ticked): ticket is enabled and can be used in Myplace
• OFF (Not Ticked): ticket will be disabled
• Short Description - A mandatory field. This is a brief description of the ticket
• Image

• Click this to select an image from local disk and apply it to the ticket
• Notification

• Works the same as notifications in the schedule section below but for tickets

• Toggle to activate/disable notifications

• Push Notification
• In Notification Content, Select to use the default message "We have a new ticket" or select 'Custom' to create a personalized message
• System Notification 
• In  System Notification Content, Select from dropdown list a existing notification setup
• Target
• Used to limit which account groups the ticket will apply towards
• Click Target flag to add all groups or tick the boxes next to each specific account group name
• Price

• Unit Price($AUD)*
• A required field that is used as the cost amount that the ticket will be purchased at. Input a numerical value
• Point Price*
• A required field that is used to place a points cost value for purchasing a ticket
• Free
• ON (Ticked): The ticket will be free and has a cost price of $0.00
• OFF (Not Ticked): ticket will need to be assigned a price using the above fields
• To calculate reward
• ON (Ticked): Uses the point ratio set in 'Point Ratio and Rewards' setting of Myplace
• OFF (Not Ticked): Input a number to establish the amount of points received after a ticket purchase. The 'AUD$ 1.00 spent = 1pts' will update as values are placed in the field
• Bepoz Voucher

• Voucher 
• A dropdown list of all vouchers created in bepoz. Link a voucher to this ticket to apply the bepoz configurations
• Bepoz Product Number TBC
• SUBMIT 
• Click this button is clicked to apply the changes 
• DELETE
• Click the  to remove ticket from list
• If there is only one ticket click the icon and it will change to [down arrow] then click the update/save and exit button

 

Schedules

• Notification
• There is a toggle that sends messages to users about the event
• ON (Blue): Notification settings will appear and user can send a message. The notification will be sent out on the assigned start date of a schedule.
• Notification Settings
• Push Notification
• 
• Notification Content
• Default: Uses the default message, "We have a new event" as the notification text 
• Custom: Input a desired message to be used for the notification
• System Notification
• 
  
• System Notification Content
• A dropdown field with options of all available Notification setups in Myplace Backpanel
• Press an option to apply
• Tiers
• 
• Select which member groups will receive the notification
• Click "Target All", to send it to every member or tick the boxes next a tier to select it 

• OFF (Red): Notification settings are hidden and no message will be sent 

• ADD DISPLAY SCHEDULE

• It is required that one Schedule is active
• Schedules create a time frame where the event will be available to see on the app
• Click this button to open the "Create Schedule" panel for adding new time periods
• Create Schedule
• Start Date
• 
• A beginning date and time for the schedule
• Click the calendar icon in the field to choose a date/time or click TODAY next to the field to use the current date/time
• End Date
• 
  
• A finish date and time for the schedule
• Never Expired flag
• ON: The schedule will not be assigned an end date and the schedule will run forever. This will hide the field below for selecting end date/time
• OFF: below field for end date selection is available. Click the calendar icon in the field to choose a date/time or click TODAY next to the field to use the current date/time
• Tier selection
• 
  
• select the member tiers that the event is available for, within this schedule
• Click Gift Certificate (Select all tiers) to choose every tier or individually tick each box next to desired tiers
• SUBMIT/Cancel
• Click SUBMIT to save and add the schedule to the list or cancel to discard it
• Edit
• Click the icon on the left to change settings of existing schedules. It will open the "Create Schedule" panel. The panel configurations are outlined in 'ADD DISPLAY SCHEDULE' located above
• Delete
• Click the icon to remove the schedule from the list

 

Reminder

TBC

 

Image/Banner

• Banner 
• This will appear as the background image on the special events tab

                

• This is also used as the banner image on the specified event screen. accessed by clicking the event

                        

• Image
• This will appear in two areas on the what's on Card on the homepage and the favourites screen accessible through the profile screen

 

                        

 

• On the whats on card view, the image will be cropped by 100 pixels on both, the top and bottom of the image

 

• Follow the procedure below to apply a image/banner to the event:
1. Choose either Banner or Icon and click the respective area 

2. File Explorer will open. Find and select the desired image and click Open

3. The picture will appear with a selection box

                          

4. Scale the box using the corners or move it by clicking and dragging.

5. Once the selection is final click Confirm and it will apply

6. A UNDO IMAGE CHANGE button will appear underneath the image/banner areas and is used for reverting the picture back to the previous picture

 

Step 3 - Save

• To save all configurations. Click the Update and Exit button at the bottom of the page. If any required fields are empty then a prompt will appear asking to configure this field.