7 | Stock Purchases Report

This article covers an overview of the Stock Purchases Report in BackOffice which reports the Purchases by Supplier and can show just the Invoice Totals for all of the Products that have been purchased from the selected Supplier Also, this can be viewed for an individual Supplier, or for all Suppliers.

This article covers an overview of the Stock Purchases Report in BackOffice which reports the Purchases by Supplier and can show just the Invoice Totals for all of the Products that have been purchased from the selected Supplier

Also, this can be viewed for an individual Supplier, or for all Suppliers.

Prerequisites

• For an Operator to be able to access and run a Stock Purchases Report and/or a Stock Journal Report within BackOffice, the Allow Stock Reports flag within the  Reporting tab of Operator Maintenance  must first be enabled
• If this flag is not enabled, an Operator cannot access Stock Purchases Reports or Stock Journal Reports
• This flag does not control access to the Products by Supplier Report
  

Accessing Stock Purchases

• Complete the following steps to access Stock Summaries:
1. Log in to BackOffice
2. From the side menu, Select "Stock Reports" to expand the list of Available Reports
3. Select Stock Purchases which will open a new Stock Purchases Window

Reporting Options

Supplier

• A specific supplier can be selected from the Supplier Drop-down list to make the report more specific

Display Products Flag

• This will list all the products that have been purchased from the suppliers
• This will also show the quantity of these items

Supplier Totals Flag

• Supplier Totals will list the summarized purchases from all the supplier
• This function can also be changed by selecting the '_Supplier Totals' View option. However, the '_Supplier Totals' view will not combine two transactions from the same supplier and show them separately

• Additional  configuration options in the Header  can also be used to generate more specific report data
  

Report View Options

'_Purchase Orders' View

• This is the default standard view for Stock Purchases 
• This will display the information in an order format and includes Supplier Invoice Number, Total Item Counts, Total Line Item, Invoice Totals, and Order Status

'_Supplier Totals' View

• This view lists all the purchases from all the supplier and contains fields such as Invoice Totals, Item Counts, and Total Line Item
• If multiple purchases orders have been made from the same supplier, it will list them separately

• For a custom Report, Operators can go to  View maintenance  and create a view adding only selected fields