Supplier Communications
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      1. INTERNAL - Bepoz Help Guides
      2. End-User | Stock Control
      3. Supplier Communications

      1 | Supplier Communications Setup

      This article covers the basics of Supplier Communications along with their Posted and Received details. Supplier Communication can be used to Send and Receive Purchase Orders based on Invoice data files that are kept in a Standard Format that can then be imported into BackOffice. Multiple Supplier Communication Links can be created to run this Operation for the Organization's Suppliers. This function records the P.O. history for different Suppliers and other details relating to the P.O.

      This article covers the basics of Supplier Communications along with their Posted and Received details.

      Supplier Communication can be used to Send and Receive Purchase Orders based on Invoice data files that are kept in a Standard Format that can then be imported into BackOffice.

      Multiple Supplier Communication Links can be created to run this Operation for the Organization's Suppliers.

      This function records the P.O. history for different Suppliers and other details relating to the P.O.

      This information can be used to extract the purchase pattern and compare send count vs. received count of orders.

      Prerequisites
      • To access Supplier Comms Settings, the applicable Operator Privileges   will need to be enabled 
        • Operator Maintenance 'General' Tab
          • System Setup: "Maintain Supplier Comms" Flag 
      Accessing Supplier Comms.
      • To access and Edit Supplier Comms., navigate to the System Setup component in the side menu of BackOffice and select Supplier Comms. which will open a Supplier Communications window
      • This window contains a number of buttons which can be used for Adding Supplier Comms, Editing/Maintaining Supplier Comms and Deleting Supplier Comms

      Adding a New Supplier Comms.
      • To add a new Supplier Communications Link, Click on the 'Add Supplier Comms' button at the MenuBar which will open a New Communication Link window

      General Settings
       

      Field

      Description

      Supplier
      • This is the supplier Name that is linked to the Supplier Comms
      Venue
      • This is the Venue that the communication is for
      Receive Store
      • This is the store which will receive the Invoice from the supplier
      • If the Receive Store is set to 'Prompt Store', Operators will be able to choose the store while receiving an Invoice
      • This allows Operators to use the same Supplier Comm. Link for multiple Stores within the same Venue
      Link Name
      • This is the Name of the Supplier Communication Link
      External DLL Name
      • This is the name of the External DLL that the Supplier Comms uses
      Class Name
      • This is the Class Name within the External DLL
      Send Mode
      • Selects a mode on how Operators would like the Supplier Comm to send a PO
      • There are four Options:
        • Standard
        • File Only
        • External Exe.
        • Emails
      Recv Mode
      • Selects a mode on how Operators would like the Supplier Comm to receive a PO
      • There are four Options:
        • Standard
        • File Only
        • External Exe.
        • Emails
      Price File
      • N/A with Bepoz Generic
      Archive Dir.
      • This sets where the files will be Saved after being fully processed

      1 | Supplier Communications Setup

      Supplier Settings
      • When a Supplier is Selected, a prompt will appear asking to Set the Defaults for the new Setup

      • If Yes is selected, the system will auto-fill the Link Name; If No is selected, a Link Name will need to be entered
      • Select the external DDL as 'Supcomanz.Dll' and  the class name as 'Bepoz Generic' which will display another prompt

      • This will activate additional fields as shown below:

       

      Send Order Fields

      • Local Path
        • This is the Local path where the export will save to
      • File Spec
        • This is the file extension name the exported file
      • Last Sent Date
        • The date when the P.O was last sent
      • Last Sent P.O
        • Name of the P.O that was last sent

      Received Invoice Fields

      • Local Path
        • This is the Local path where the import will save to
      • File Spec
        • This is the file extension name the imported file
      • Update Bar Codes
        • If barcodes are in the import file Flag this option to update the barcodes
      • Last recv Date
        • The date when the P.O was last received
      • Last Recv P.O.
        • The name of the last import received
      • Archive Dir
        • The location of the archived files
      View LogFile
      • This button will display all the activities done that are related to Supplier Communication
      • Clicking this button will open 'SuppComm.Log' window which will display all the information in NotePad

      Set Defaults
      • This button will set the Defaults for the current Setup
      • This function can be used when Operators have made some changes in the communication but want the default setting back