1 | Table Groups Explained

This article discusses Table Groups and the relevant configurations that can be made in BackOffice. Table Groups allows for grouping multiple tables that have similar feature(s) so that settings and configurations can be applied to all the tables of the same group.

This article discusses Table Groups and the relevant configurations that can be made in BackOffice.

Table Groups allows for grouping multiple tables that have similar feature(s) so that settings and configurations can be applied to all the tables of the same group.

Prerequisites

To access Table Group features, the applicable Operator Privileges will need to be enabled

Operator Maintenance 'General' Tab

System Setup: "Access Venue, Stores & Tills" Flags
System Setup: "Maintain Venue, Stores & Tills" Flags

Table Groups

To Access Table Groups go to System Setup > Venue, Stores & Tills
Double Click on a specific Venue to Open Venue Maintenance
Click on the "Tables" Tab

The left column lists the 8 Table Group names which are numbered from 0 to 7
The functionality defined here specifically applies to the first 8 Table Groups and subsequent Table Groups up to 256 when using Table Group Offsets; for more on this, see below

Configurations

Column	Explanation
Table Group Name	Multiple Sets of Name can be Added within a Venue This can be used for Bar Tabs, Restaurant and Bistro etc.
Price Number Adjust	This allows to direct each table group to a specific Price Number from the 8 Price numbers of the system so that a particular table group, regardless of the store it is in, can be set to use a specific Price Number
Off-Line Till	The column allows you to define which till, preferably in that “store” for ease of use, is the till that will hold all the table details. In the event of a server failure only that till should be used during the period the server is inaccessible as it will have all the previous table details of charges on it and it will continue to support this in offline mode. Consideration should be given to what device the Kitchen Printers are connected as ideally it should be the same till. When the server is back online the till per group holding the detailed table data will update the charges by a table that were entered when the till was offline so that all table balances are updated to the server and are available immediately to all tills when back in interactive mode
Ask Name	Prompts to ask Name when a new table is created
Ask # Guests	Prompts to ask Number of Guests when a new table is created Note: From Bepoz v4.7.2.0, additional check has been added and Operators must enter a guest count greater than zero
Ask Seat	Prompts to ask the seat of Item when Adding Items on the table
Do Not Ask Close	Automatically Closes the table when the table has items on it and the balance is fully paid
Ask if Change/ Tip	By default an overtender on a table is returned as change If set, then Cash&Currencey overtenders will be asked if change or tip and all other overtenders will automatically be set as a tip
ReOpen on Reprice	If a table has an account attached to it and the items are subsequently repriced ( hence the table is saved), if this is set, the table will automatically re-open immediately
Warning Minutes	Automatically flag a warning on a table after these numbers of minutes of first being created. Use if a highlighted turnover is required
Do Not PreAuth	If a linked credit card system is used, by default the first charge to a card is only a pre-Auth. set this to simply charge immediately to the card
Single Use Only	By Default, a table can be opened and worked on at multiple tills concurrently Set this flag to allow only one till to use the table exclusively
Waiter Required	A waiter must be set for each table/tab in this table group
Pre Auth On Open	If you are using an external EFTPOS system that has Pre- authed turned on, on table create you will be prompt to enter an authorized amount for the table
Pre-Close Tables	If this flag is enabled, then Tables/Tabs in this Table Group will be Pre-Closed Meaning that after the Transaction has been fully Paid, the Table will remain as "Unavailable" until it is marked as Closed/Available in SmartPOS
No Offset	This flag controls whether or not the Table Group will Offset when using TableGroup Offset

TableGroup Offset

This feature is configured per Store in Store Maintenance and allows for using additional Table Groups beyond the eight (8) that can be set up for each Venue
Table Group Offset allows operators to use the configurations of the Venue's TableGroups, yet have a separate Offset to other Stores in the Venue (or share an Offset with other Stores)
To Edit the TableGroups Offset; Go to Store Maintenance
Click on the General Tab
Change the TableGroup Offset from the Drop-down menu as shown below

The Offset of Table Group Numbers starts with 8 (so the first possible Offset would use Table Groups #8 - #15) and increases by 8 for each incremental Offset up to #240 - allowing for 30 TableGroup Offsets
So, if the second restaurant uses TableGroup Offset by 8, then it will utilize the Table Groups #8 through #15 where each Table Group uses the configurations from the corresponding Table Groups #0 through #7, e.g., #10 uses #2's configurations

The Offset Table Group Numbers can then be used when configuring Table Function buttons that are Table Group specific
To do this; Go to System Setup > Till Function Map
Double Click the Venue
Select the Table Group from (0-7) in the Item box

1 | Table Groups Explained

This article discusses Table Groups and the relevant configurations that can be made in BackOffice. Table Groups allows for grouping multiple tables that have similar feature(s) so that settings and configurations can be applied to all the tables of the same group.

Column

Explanation