This article provides an overview of the Calendar Setting options that can be made within Venue Maintenance.

This configuration option allows for configuring how Months are defined in the System for the Venue by determining the Start and End of each Month for reporting purposes based on the Organization's needs or preferences.

Prerequisites

To access Venue Settings, the applicable Operator Privileges will need to be enabled 

• Operator Maintenance 'General' Tab
  
• System Setup: "Access Venue, Stores & Tills" Flag 
• System Setup: "Maintain Venue, Stores & Tills" Flag 

Calendar Options

• Select from the following options:
  
• Standard
  
• Previous Week
  
• Next Week
  
• 13 Periods Previous Week
  
• 13 Periods Next Week
  
• Business

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Standard

• With this option selected, the Months for reporting purposes are the same as the standard Calendar
• This choice allows for selecting a Start Day of Week and Start Month of Year to align with the Venue's financial reporting standard

Previous Week

• This option means that when the Month ends on a day that is not the end of the week, the extra days after the normal day which is the last day of the week go back to the previous week to fall into the previous month
• This choice also allows for selecting a Start Day of Week and Start Month of Year to align with the Venue's financial reporting standard
• For example, if the Start Day of Week is set to Monday and the Month ends on a Thursday meaning that Friday, Saturday, and Sunday are in the new calendar Month those days will actually fall into the previous Week/Month for Reporting purposes

Next Week

• Similar to the "Previous Week" option except that the extra days go forward to the next month
• This choice also allows for selecting a Start Day of Week and Start Month of Year to align with the Venue's financial reporting standard
• For For example, if the Start Day of Week is set to Monday and the Month ends on a Wednesday the Monday, Tuesday, and Wednesday of that week will actually fall into the next Month for Reporting purposes

13 Periods Previous Week

• This option allows for 13 “Periods” in the year each with 4 weeks whereby the Business' finances follow these parameters but Reporting in Bepoz may still be analysed per calendar Month
  
• This choice also allows for selecting a Start Day of Week and Start Month of Year to align with the Venue's financial reporting standard
• Using this 13-Period method there will be several times when there is an extra day or two that don't fit into a calendar Month when Reporting by Month, e.g., January has 31 days so assuming that we begin Period 1 on January 1st there will be three (3) "extra" days that don't fit into Period 1 when Reporting by Month - these could be included in January's Reporting or pushed to February's
  
• Using this "Previous Week" setting, the extra days go to the previous Week & Month
  

13 Periods Next Week

• This is similar to the "13 Periods Previous Week" option except for the extra days going forward to the next Month
• This option allows for 13 “Periods” in the year each with 4 weeks whereby the Business' finances follow these parameters but Reporting in Bepoz may still be analysed per calendar Month
  
• This choice also allows for selecting a Start Day of Week and Start Month of Year to align with the Venue's financial reporting standard
• Using this 13-Period method there will be several times when there is an extra day or two that don't fit into a calendar Month when Reporting by Month, e.g., January has 31 days so assuming that we begin Period 1 on January 1st there will be three (3) "extra" days that don't fit into Period 1 when Reporting by Month - these could be included in January's Reporting or pushed to February's
  
• Using this "Next Week" setting, the extra days go to the next Week & Month

Business

• This selection will dynamically populate alternate fields below this which allow for selecting an all-time Start Date and a Weeks per Month format for each 13-week Quarter
• For each Quarter a selection can be made from the options "4-4-5", "4-5-4", and "5-4-4" referring to the three (3) business periods within that Quarter where the numbers refer to the amount of weeks within each period, e.g. 4-4-5 will break the 13-week quarter into two (2) periods of 4 weeks each and the third (3rd) into a 5-week period
  
• The 4-4-5 calendar is a method of managing accounting periods; it is a common calendar structure for some industries such as retail and manufacturing

Example: 4-4-5 Business Calendar

• As one (1) example of a Business Calendar option, the 4–4–5 calendar divides a year into 4 quarters
• Each quarter has 13 weeks, which are grouped into two 4-week "months" and one 5-week "month"
• As noted above, the grouping of 13 weeks may also be set up as 5–4–4 weeks or 4–5–4 weeks, but the 4–4–5 seems to be the most common arrangement
• When a 4–4–5 calendar is in use, reports with month-by-month comparisons or trend over periods do not make sense because one month is 25% larger than the other two
• However, you can still compare a period to the same period in the prior year, or use week by week data comparisons
• Its major advantages over a regular calendar are that the end date of the period is always the same day of the week, which is useful for shift or manufacturing planning, and that every period is the same length